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The City of Gunnison is seeking a cloud-based Parks & Recreation program registration, management, and payment software solution. Proposals are due July 21, 2026. The system should support program administration, customer engagement, financial processing, reporting, and secure data management. Key features include online/in-person registration, facility rental management, membership management, payment processing, waitlist management, mobile-friendly interface, and integration with financial systems. Data security and compliance (PCI DSS, PII) are critical. Vendors must provide implementation, support, and training plans, along with a detailed cost proposal. The selection will be based on a best value determination, including demonstrations and interviews for top proposers. Questions are due by July 9, 2026.
Proposals must be submitted electronically through the RMPS submission portal on or before July 21, 2026, 2:00 PM MDT. submittals must be received in the rmeps submission portal on or before the proposal due date and time.
Proposals will be evaluated based on several criteria including Letter of Interest and Experience, Software Solution Description, Implementation, Support, and Training, Cost Proposal, References, and Demonstrations/Interviews. The proposal with the highest total score will be deemed the best value responsible proposer. he proposal with the highest total score will be deemed the best value responsible proposer.
Protests based on alleged improprieties in the proposal documents, solicitation procedures, or evaluation and award criteria must be filed at least ten calendar days before the proposal submittal date. protests based on alleged apparent improprieties in the proposal documents and solicitation procedures or evaluation and award criteria shall be filed at least ten 10 calendar days before the proposal submittal date.
Failure to submit all required documents by the submission deadline, failure to acknowledge and respond to addenda, or submitting proposals not prepared in accordance with the RFP terms may result in disqualification. failure to submit such responses may result in disqualification of the respective submittal.