State, Department Of- State, Department Of- U. S. Embassy Mbabane - Agency Bids & RFPs

The tender is for the installation and maintenance of residential central alarm monitoring systems (CAMS) at the US Embassy in Mbabane, Eswatini. The contract is a fixed-price, indefinite-quantity, indefinite-delivery contract with options to renew for a total period of up to five years. Offerors must demonstrate their ability to perform, including past performance, personnel, equipment, and financial resources. The solicitation incorporates various FAR and DOSAR clauses, including those related to small business participation, service contract labor standards, and tax on certain foreign procurements. The offer due date is October 28, 2025, at 17:00 hrs local time.

The US Embassy in Eswatini is seeking quotations for preventive maintenance services for its consular audiovisual system. Offerors must submit a technical and price proposal in separate envelopes or files by August 6, 2025, at 17:00 hours SASt. All contractors must be registered in the System for Award Management (SAM) database (www. ***. *. *) prior to contract award. Proof of SAM registration, or indication that the registration process has been started, should be submitted with the quotation. The government intends to award the contract to the responsible offeror representing the best value for the government, with evaluation factors other than cost or price being significantly more important than cost or price. The anticipated performance is for a base period of twelve months and four one-year periods at the option of the government. The resultant contract will be a firm fixed price type contract.

This tender solicits proposals for planned maintenance and inspection services of low voltage diesel standby generator systems at the US Embassy in Mbabane, Eswatini. The contract is a firm fixed price contract for one year, with a maximum of four one-year optional periods of performance. The offeror must provide trained technicians, appropriate tools, and testing equipment for scheduled maintenance, safety inspection, and safety testing. The contractor is responsible for proper disposal of toxic/hazardous substances and conducting laboratory analysis for coolant and oil samples. The government will provide load banks for generator testing. A work plan, including a checklist of planned maintenance tasks, must be submitted for approval prior to contract commencement. The contractor must provide a list of necessary parts and materials, and only fluids and parts meeting or exceeding manufacturers specifications are allowed. The contractor must maintain a supply of expendable and common parts. The contractor must submit an invoice after each preventive maintenance service, accompanied by a signed copy of the maintenance checklist. Payment will be made 30 days after service completion or invoice receipt, whichever is later. Additional documents required include: contractor personnel certificate of insurance, co certification of disposal of toxic chemicals by local authorities, service checklist signed by contractors, laboratory report for chemical analysis, pmiservice report, and invoice. The contractor must comply with all safety procedures, including the use of appropriate personal protective equipment (PPE). Contractor personnel must be cleared by the local authorities. Contractor vehicles are not permitted inside the embassy compound without prior approval. The government reserves the right to deny access to any individual. The contractor must comply with all security matters, including handling of sensitive but unclassified information. The contractor must provide a copy of the original equipment manufacturer (OEM) authorized certificate. Work schedules must take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the post. No work shall be performed on US government and local holidays.

The tender requires professional services for preventive maintenance of the kitchen hood fire suppression system at the US Embassy in Mbabane, Eswatini. The contract is for one year, with options for four additional years. Offerors must demonstrate their ability to perform, including past performance, personnel qualifications, equipment, and financial resources. The offer must include a plan for obtaining necessary licenses and permits. A quality assurance plan is required, and the contractor must comply with all relevant FAR and DOSAR clauses. Delivery dates, personnel security, and standards of conduct are also specified. Invoices must be accompanied by a signed maintenance checklist. Payment will be made within 30 days of service completion or invoice receipt, whichever is later.

The solicitation for preventive maintenance services for the consular audiovisual system at the US Embassy in Mbabane, Eswatini, will be launched on SAM. gov. All responsible sources may submit a proposal. The government may award the contract based on the initial offer without discussion. Contractors must be registered in the SAM system prior to submitting an offer.