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Oakland University - Agency Bids & RFPs
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HousingManagement System Oakland University ( OU) seeks proposals from qualified suppliers to provide an enterprise Housing Management System ( HMS) to support ~ 3, 400 beds across residence halls and apartments. The HMS will serve Housing & Residence Life, Finance, IT, Facilities, Dining, Conference Services, and related stakeholders. The winning solution must meet OU& rsquo; s information security, accessibility, and procurement standards, including: - Security & Compliance: Alignment with OU IT Policies
Enterprise Housing Management System ( HMS) Software, implementation services, data migration, integrations, training, documentation, and ongoing support for a Housing Management System to support approximately 3, 400 beds.
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Oakland University is seeking proposals for an enterprise Housing Management System (HMS) to manage approximately 3,400 beds. The system will support various departments including Housing & Residence Life, Finance, and IT. Key requirements include alignment with OU's IT policies, security standards (HEVCAT, SOC 2 Type II), and accessibility standards (WCAG 2. 2 AA). Proposals are due by July 13, 2026. The evaluation criteria include functional fit, integration, security, UX/accessibility, performance, implementation, and cost. Vendors must demonstrate relevant experience and financial stability. The university reserves the right to negotiate and make an award based on best value.
Proposals must be submitted by July 13, 2026, at 2:00 p. m. Eastern Time.
The university's preferred payment method is with a university credit card (pcard). The university will not accept convenience fees or increased pricing due to pcard payment.
Proposals will be evaluated based on functional fit (50 points), integration (10 points), security compliance (5 points), UX accessibility (5 points), performance reliability (5 points), implementation migration (5 points), and cost (20 points), for a total of 100 points. The award will be made to the responsive and responsible respondent whose proposal offers the best value.
Respondents must provide evidence of relevant experience (minimum 3 years in higher education HMS, preferred 10 years), an install base of at least 50 US colleges/universities operational for over one year, experience with institutions of 3,000 beds, 3 higher education references, and demonstrate financial stability.
Failure to submit information in accordance with RFP requirements, nonconformance to conditions/specifications/scope of services, and failure to meet insurance requirements may lead to disqualification.
Enterprise Private CloudHardware Infrastructure Oakland University is soliciting proposals for an enterprise- grade, scalable, high- performance private cloud hardware solution based on VMware Cloud Foundation ( VCF) 9. The proposed hardware must be optimized to support a VCF 9 architecture, utilizing vSAN Express Storage Architecture ( ESA) to deliver robust performance and flexibility.
enterprise private cloud hardware infrastructure
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Oakland University is seeking proposals for an enterprise-grade, scalable, high-performance private cloud hardware solution optimized for VMware Cloud Foundation (VCF) 9 with VSAN Express Storage Architecture (ESA). The solution must support a stretched cluster multi-AZ scenario across two geographically distinct data centers, including witness quorum hardware at a third location. This RFQ is for physical hardware only, and vendors must provide a complete, factory-integrated bill of materials (BOM). Key requirements include specific processor, memory, storage, and network configurations for workload, management, and witness nodes. A 5-year hardware warranty with 4-hour onsite support is mandatory. Vendors must ensure hardware is factory-certified as VSAN ESA ReadyNodes and listed on the VMware Compatibility Guide. Compliance with VMware VCF 9 licensing is crucial, with a total CPU core count not exceeding 890 licensed cores. Quotes are due electronically by 2:00 PM EST on June 9, 2026. Questions are due by 2:00 PM EST on May 26, 2026. Evaluation criteria include hardware compatibility, vendor support, scalability, and price (TCO). Failure to submit information in accordance with RFQ requirements may lead to disqualification.
The sealed quotes are due by June 9, 2026, by 2:00 PM EST.
The university's preferred payment method is with a university credit card (pcard). The university will not accept convenience fees or increased pricing due to pcard payment.
The bid notice states that a 5-year hardware warranty with 4-hour onsite support is included.
Proposals will be evaluated based on weighted criteria including hardware compatibility (20%), vendor support (20%), scalability (10%), and price (TCO - Total Cost of Ownership) (50%). The supplier selected for the award will be chosen on the basis of an assessment of the greatest benefit to OU, not necessarily on the basis of lowest price.
All proposed hardware must be factory-certified as VSAN ESA ReadyNodes and appear on the VMware Compatibility Guide (VCG) for VCF 9. Vendors are required to provide detailed CPU and VSAN raw storage configurations and demonstrate compliance with VMware core-based licensing policies.
Services not conforming to specifications may not be accepted at the firm's expense. Services not provided in accordance with the scope of services may result in the firm being found in default. In the event of default, all procurement costs may be charged against the firm.
Failure to submit information in accordance with the RFQ requirements and procedures may be cause for disqualification. Firms may be excluded from further consideration for failure to fully comply with the specifications of this RFQ.
Social Listening, Social Intelligence, Strategic Advisory Services Oakland University ( OU) is issuing this Request for Information ( RFI) to identify vendors capable of providing social listening, social intelligence, and strategic advisory services purpose- built for higher education.
Strategic BrandCreative Agency Partner Oakland University invites proposals from qualified creative agencies to serve as its brand creative partner. This RFP follows a concurrent brand research and strategy engagement led by a separate firm. The selected agency will translate research- driven brand positioning into breakthrough creative execution. This is an intentionally execution- focused RFP. Firms are not expected to conduct foundational research. Instead, the agency will develop campaigns, visual iden
Event Rentals Preferred Oakland University is seeking proposals from qualified vendors for a to provide event rental services on an as- needed basis. The selected Preferred Vendor will supply and deliver rental items for university events, including but not limited to tables, chairs, tents, linens, and staging. This contract aims to ensure high- quality, reliable, and cost- effective event rental solutions for university departments and organizations. The contract awarded as a result of this RFP will have a
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Methodology
Unaided survey with 1057 active users, conducted through 06/04/2026.
Single question: "Would you recommend our services to a friend or colleague?" - 90% answered "yes".
