City Of Southfield - Agency Bids & RFPs

The vehicles must be delivered to the southfield motor pool by October 26, 2026. it is agreed that the contractor shall begin work under this contract within 10days of receipt of written notice to proceed and shall prosecute it in such manner as will bring the entire work to completion and delivered to the city by or before october 26, 2026.

Payment will be made within thirty 30 days of receipt of the invoice. payment will be made within thirty 30 days of receipt of the invoice.

The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective. the contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract or fails to conform to such inspections, tests, or approvals conducted by the city, as determined by the city.

The contractor must provide qualified personnel and all necessary equipment to perform the services. the contractor represents that it is able to provide qualified personnel and all necessary equipment to perform the services in a manner which is responsive to the citys needs in all respects and which conforms to the terms and conditions hereinafter set forth.

Failure to comply with the city of southfield living wage ordinance shall constitute a material breach. failure to comply with or violation of the terms of the living wage ordinance shall constitute a material breach of this contract resulting in termination of the contract by the city.

The vendor shall deliver final test documentation to the sfd within thirty 30 days of completed service. the vendor shall deliver final test documentation to the sfd within thirty 30 days of completedservice.

Payment will be made within thirty 30 days of receipt of the invoice. payment will be made within thirty 30 days ofreceipt of the invoice.

Bidders must provide a complete list of their service technicians and include the training and certifications held by those technicians. bidders must provide acomplete list of their service technicians and include the training and certifications held by thosetechnicians.

Questions must be received no later than 5: 00 pm on august 13, 2026. questions must be received no later than 5: 00 pm on august 13, 2026 and be sent to purchasingdept@cityofsouthfield. com.

Delivery will be made within days after receipt of order.

The award will be made to the lowest responsible bidder, defined as one who has the skill, quality, ability, integrity, judgment, reputation, experience, sound financial resources, and ability to comply with all terms and conditions.

Bidders must have the skill, quality, and ability to conscientiously, faithfully, and promptly fulfill the contract, along with integrity, judgment, reputation, experience, and sound financial resources.

If a bidder fails to formally acknowledge and accept a purchase order or execute a contract within ten working days after notification, the deposit, if any, may be forfeited as liquidated damages. For failure to deliver or perform, the city may purchase goods or services on the open market and charge additional costs to the contractor.

Vendors may schedule an appointment with the Southfield Police Department's training division if visual physical inspections are needed prior to posting a bid.

Failure to enter into a contract within ten working days after notification may result in forfeiture of deposit. The city may reject bids from vendors with a poor working relationship.

Bids must be electronically uploaded to the MITN www. ***. *. * website by the due date and time of August 3, 2026, at 11:00 am local time. The mitn system will not allow for late submittals and a submittal must be completed before the due date and time.

The contractor shall invoice the city on or about the beginning of each month, and each monthly installment shall be paid to the contractor not later than thirty days following the month for which the monthly payment is due and owing. each monthly installment shall be paid to the contractor not later than thirty days following the month for which the monthly payment is due and owing.

The city will select the best proposal based on a combination of factors: experience (50%), approach to project (25%), and cost (25%). The city will select the best proposal based on a combination of factors. The city’s professional services review panel, utilizing the following criteria and weight, will evaluate each proposal: criteria weight experience 50% approach to project 25% cost 25%

Companies must demonstrate a minimum of 5 consecutive years of experience providing corrections services, preferably to other public agencies. Companies responding to this solicitation must be able to demonstrate the following: 4. 1. A minimum of 5 consecutive years experience providing corrections services, preferably to other public agencies.

For failure to deliver or perform in accordance with the accepted proposal, the city may consider the contractor in default and purchase goods or services on the open market, charging additional costs to the contractor. For failure to deliver or perform in accord with the accepted proposal, the city may consider the contractor in default and take steps to protect the city’s interest.

A pre-bid walkthrough will be held on July 20, 2026, at 10 am at the Southfield Police Station lobby. Prebid walk thru July 20, 2026 at 10am. It is not mandatory.

Questions must be received no later than 5:00 pm on July 27, 2026. Questions must be received no later than 5:00 pm on July 27, 2026 and be sent to purchasingdepart@cityofsouthfield. com.

Respondents may not contact council members, city administration, the legal advisor, elected officials, or city staff other than the designated point of contact during the solicitation process. Contacting evaluation committee members may lead to nullification of results or dismissal of submissions. Contact prior to selection may lead to a nullification of the results of this solicitation, or a dismissal of the offending respondents submission. . .

Responses must be submitted no later than July 23, 2026, at 11:00 am local time. Responses must be submitted no later than july 23, 2026 at 11: 00am local time.

The selection process will use Qualifications Based Selection (QBS) and the firm whose proposal is determined to be the best value will be selected. The owner shall negotiate the ownerconstruction manager agreement with the firm whose proposal the owner determines to be the best value.

Firms will be evaluated based on experience, project work experience, personnel qualifications, capacity, quality control methods, project schedule/cost containment, customer service, and project management philosophy. Qualifications include competence to perform the required construction management services ability to manage the required workload and provide qualified personnel, equipment, and facilities past performance as reflected by the evaluation of previous clients with respect to factors such as control of costs, quality of work, and meeting deadlines financial responsibility as evidenced by the capability to provide a performance bond and payment bond equal to one hundred per cent of the contract sum claims and litigation history and other similar factors.

For failure to deliver or perform according to accepted qualifications, the city may consider the contractor in default and purchase goods or services on the open market, charging additional costs to the contractor. For failure to deliver or perform in accord with the accepted qualification statements, the city may consider the contractor in default and take steps to protect the citys interest.

Failure to formally acknowledge and accept a purchase order or execute a contract within ten working days after notification may result in forfeiture of deposit as liquidated damages. If a proposer fails to formally acknowledge and accept purchase order or to execute the contract within ten 10 working days after notification, the deposit, if any, may be forfeited as liquidated damages.

The current estimated construction cost for the proposed scope of work is $21,000,000. The current estimated construction cost for the proposed scope of work is 21, 000, 000.