Dearborn Public Schools - Agency Bids & RFPs

All bids shall be received by the district no later than Monday, July 20, 2026, 10 am local time. All bids shall be received by the district no later than Monday, July 20, 2026, 10 am local time.

Payment will be made no later than forty-five (45) days after receipt of a properly documented invoice. Payment will be made no later than fortyfive 45 days after receipt of said invoice.

The warranty period shall start upon product acceptance. The warranty period shall start upon product acceptance.

The district intends to award a firm fixed price contract to the lowest responsive responsible bidder whose bid most closely meets the requirements as specified in the solicitation. The district intends to award a firm fixed price contract to the lowest responsive responsible bidder whose bid most closely meets the requirements as specified in the solicitation.

The bidder must be a responsible bidder whose bid most closely meets the requirements as specified in the solicitation. The district intends to award a firm fixed price contract to the lowest responsive responsible bidder whose bid most closely meets the requirements as specified in the solicitation.

The district may at their sole discretion request additional information or elect to conduct interviews, demonstrations, and site visits with selected bidders under active consideration. The district may at their sole discretion request additional information or elect to conduct interviews, demonstrations, and site visits with selected bidders under active consideration.

Any bidder or offeror who is aggrieved in connection with the solicitation or award of a subsequent contract may protest to the executive director of business services and operations at Dearborn Public Schools. The protest shall be submitted in writing five (5) business days after such aggrieved proposer knows, or should have known, of the facts giving rise thereto. The protest shall be submitted in writing five 5 business days after such aggrieved proposer knows, or should have known, of the facts giving rise thereto.

Failure to acknowledge receipt of any addenda to this solicitation may result in rejection of your bid as being nonresponsive. Any and all communication with regards to this IFB shall go through the purchasing officer. Failure to comply with this may be grounds for your bid being disqualified. If it is discovered, prior to an award, that a bid contains false, misleading, or otherwise inaccurate information, the bid will immediately be disqualified. Failure to acknowledge receipt of any addenda to this solicitation may result in rejection of your bid as being nonresponsive.

All bids shall be received by the district no later than Thursday, June 25, 2026, 10 am local time. it is the sole responsibility of the bidder to ensure their bid reaches the dearborn public schools on or before the closing date and hour as indicated.

Payment will be made no later than forty-five (45) days after receipt of a properly documented contractor invoice. Payment will be made no later than fortyfive 45 days after receipt of said invoice.

All photos are to be guaranteed unconditionally. Parents may reject photos of poor quality, and the photographer is responsible for retakes at no additional cost. All photos are to be guaranteed unconditionally.

Contract award will be determined based on price, ability to fulfill contract and specification requirements, prior experience, and quality of service and products. Contract award will be determined based on, but not limited to, the following criteria: Price Ability of contractor to fulfill contract and specification requirements Prior experience Quality of service and products to be provided

The contractor must have a minimum of three years of experience photographing students in schools, with experience in districts of comparable size and structure, and a minimum of three clients. The contractor must have a minimum of three years of experience photographing students in schools.

The district may, at its sole discretion, request site visits with selected bidders under active consideration. The district may at their sole discretion request additional information or elect to conduct interviews, demonstrations, and site visits with selected bidders under active consideration.

Any bidder or offeror who is aggrieved may protest in writing within five (5) business days after they know or should have known of the facts giving rise thereto. The protest shall be submitted in writing five 5 business days after such aggrieved proposer knows, or should have known, of the facts giving rise thereto.

Bids submitted late or orally will not be accepted. Failure to acknowledge addenda may result in rejection. Misrepresentations in a bid may lead to immediate disqualification. All late bids will be considered nonresponsive and rejected.

The bid opening date and time is Tuesday, June 9, 2026, at 10:00 AM local time. All bids shall be received by the district no later than this date and time.

Payment will be made no later than forty-five (45) days after receipt of a properly documented invoice submitted to Dearborn Public Schools, Accounts Payable.

The bid notice does not explicitly state a warranty period for the services provided. However, it mentions that the warranty period shall start upon product acceptance, which is relevant if products are part of the service.

The district intends to award a firm fixed price contract to the lowest responsive responsible bidder whose bid most closely meets the requirements as specified in the solicitation.

Bidders are required to provide business information, including taxpayer ID, DUNS numbers, annual gross sales for the last five years, number of employees, and references from three customers, preferably school districts or other public entities.

The bid notice mentions that failure to comply with nondiscrimination guidelines may constitute grounds for the district to revoke and terminate the contract. It also states that if the contractor fails to perform, the district may charge the contractor for subsequent work performed.

The district may, at its sole discretion, request site visits with selected bidders under active consideration, but is not obligated to provide all bidders with such an opportunity.

The bid notice does not require sample submissions for this informational campaign support service.

Any bidder or offeror who is aggrieved may protest to the Executive Director of Business Services and Operations within five (5) business days after such aggrieved proposer knows, or should have known, of the facts giving rise thereto.

Risks for disqualification include submitting late bids, failing to acknowledge addenda, communicating with district staff outside of the purchasing officer, misrepresenting information in the bid, failing to comply with conflict of interest disclosures, and failing to complete and sign required forms.