Escambia County School District - Agency Bids & RFPs

Bids received after the bid opening date and time will not be accepted. The bid opening date and time is Wednesday, August 5, 2026, 1:30 p. m. CST.

Payment terms should be net 30 days from receipt and acceptance of goods or services, and bidder's invoice.

All goods and services furnished by the bidder pursuant to this ITB shall be warranted to meet or exceed the specifications contained herein.

Primary factors used to determine awards under this ITB will be price, quality, availability, and responsiveness.

Bidders must submit a completed, signed bid package, including company information, federal employer identification number, and a certification of non-collusion.

Failure to return all pages of the entire bid package, or failure to return any of the required items, shall result in a determination that the bid is nonresponsive.

If offering a product that is not preapproved in this bid, you must send a sample for review by August 5, 2026, 12:00 p. m. , CST.

Any ambiguities or inconsistencies shall be brought to the attention of the designated procurement specialist in writing at least seven workdays prior to the opening date of the bids.

Vendors who contact any other district employee regarding the subject of this bid are subject to disqualification from participating in this bid.

Deliveries shall be made between 6:15 a. m. and 10:00 a. m. , Central Time. Deliveries shall be made between 6:15 a. m. and 10:00 a. m. , Central Time.

Payment terms should be net 10 days from receipt and acceptance of goods or services. Payment terms should be net 10 days from receipt and acceptance of goods or services.

All goods and services furnished by the responder will be warranted to meet or exceed the specifications contained herein. All goods and services furnished by the responder, relating to and pursuant to this rfp will be warranted to meet or exceed the specifications contained herein.

Primary factors used to determine award will be product quality, vendor performance and reliability, and price. Primary factors used to determine award under this rfp will be product quality, vendor performance and reliability, and price.

Responders must provide a company profile not to exceed two pages that demonstrates the firms qualifications, experience, and capacity to successfully perform the services required. The responder shall provide a company profile not to exceed two 2 pages that demonstrates the firms qualifications, experience, and capacity to successfully perform the services required under this solicitation.

If a product is unavailable, the contractor may provide a district-approved substitute product at the same or lower price. Non-delivery of an ordered product without an approved substitute is unacceptable. Nondelivery of an ordered product without an approved substitute is unacceptable.

If offering a product not preapproved, you must send a sample for review by July 20, 2026, 12:00 PM, CST. If you offer a product that is not preapproved in this rfp, you must send a sample for review by july 20, 2026, 12:00 pm, cst.

Failure to file a protest within the time prescribed in section **** Florida State Statutes constitutes a waiver of proceedings. Failure to file a protest within the time prescribed in section **** florida state statutes or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, florida state statutes.

Vendors who contact any other district employee regarding the subject of this bid are subject to disqualification. Vendors who contact any other district employee regarding the subject of this bid are subject to disqualification from participating in this rfp.

Bids must be received by the bid opening date and time, Thursday, July 30, 2026, 1:30 p. m. CST. Bids received after this time will not be accepted. Deliveries are to the Escambia County School District warehouse at 151 East Texar Drive, Pensacola, FL ****, with specific delivery times Monday-Friday, 7:30 a. m. - 2:30 p. m. CST.

Payment terms should be net 30 days from receipt and acceptance of goods or services, and bidder's invoice. Itemized invoices, each bearing the applicable purchase order number, should be submitted to accounts payable on the day of shipment.

All goods and services furnished by the bidder shall be warranted to meet or exceed the specifications contained herein. In the event of a breach of warranty or failure to comply with specifications, the bidder shall take all necessary corrective action at their expense.

Primary factors used to determine awards will be price, quality, availability, and responsiveness. Other factors may include administrative costs, alternative payment terms, and bidder's past performance.

Bidders must submit all required documentation, including a signed bid, company information, and potentially certifications regarding debarment, drug-free workplace, and business licenses. Failure to return all required items may result in the bid not being accepted.

The school district may terminate for default if the bidder fails to deliver goods or services within the specified time, fails to comply with bid provisions, or becomes insolvent. In case of default, the district's liability will be limited to payment for goods and services delivered and accepted.

If offering a brand or product other than pre-approved ones, a sample must be sent for review by July 30, 2026, 12:00 p. m. CST. Full case samples in original packaging with required documentation are necessary. Samples should be clearly labeled and delivered to the Escambia County School District Food Services office.

Bid tabulations with award recommendations are posted for 72 hours. Failure to file a protest within the time prescribed in Section **** Florida State Statutes constitutes a waiver of proceedings.

Bidders may be disqualified for ex parte communication with district personnel or board members, failure to return all required bid documents, or submitting bids after the deadline.

Proposals must be received by the RPF opening date and time: Wednesday, June 24, 2026, 1:30 p. m. CST. Proposals received after the rfp opening date and time will not be accepted.

Payment terms should be net 10 days from receipt and acceptance of goods or services. Payment terms should be net 10 days from receipt and acceptance of goods or services.

All goods and services furnished will be warranted to meet or exceed the specifications. All goods and services furnished by the responder, relating to and pursuant to this rfp will be warranted to meet or exceed the specifications contained herein.

Product acceptability will be based on student taste tests (50% or more acceptable), price, references, and vendors past performance. The remainder of product acceptability will be based upon price, references, and vendors past performance.

Proposals will only be accepted from firms with approved brands or submitted samples for evaluation. Proposals will only be accepted from firms with approved brands or submitted samples for evaluation.

Failure to return all required forms or comply with terms may result in disqualification or rejection of the proposal. Failure to return this form may result in your proposal not being accepted.

Samples are required for products not previously approved or when product codes change. Contact the food services department at **** by June 17, 2026, to schedule sample testing, with samples due no later than June 23, 2026. To provide samples for the testing period, please contact the food services department at **** by June 17, 2026, to have the samples tested no later than June 23, 2026.

Any ambiguities or inconsistencies must be brought to the attention of the procurement specialist in writing at least seven workdays prior to the opening date. Any ambiguities or inconsistencies shall be brought to the attention of the designated procurement specialist in writing at least seven workdays prior to the opening date of the proposals.

Contacting any district employee other than the designated procurement specialist or Katherine Dixon for scheduling taste tests may result in disqualification. Vendors who contact any other district employee regarding the subject of this rfp are subject to disqualification from participating in this solicitation.

Samples must be submitted along with nutrient content and specifications. he above sample has been approved for purchase by the escambia county school district.