Dairy Alternatives Government Bids & RFPs

Delivery must be made on dates and during hours as specified in the contract. Noncompliance may result in rejection unless prior approval is granted by the director of dietetic services.

Payments will be made upon receipt of invoices after commodities have been delivered and accepted.

Items designated for the federal government donated commodity program will be awarded by the lowest bid.

If the vendor fails to remove rejected commodities, the state may purchase on the open market and charge the vendor any increase in price plus **** for liquidated damages. Partial or late deliveries or incorrect items may be rejected and any difference in price for repurchase will be charged to the defaulting vendor, plus **** for liquidated damages.

Samples may be submitted to the DPW Dietary Advisory Committee for formal evaluations and approval. Samples must be properly labeled and identified with bidder information.

No further awards will be made to any firm with any unpaid laboratory bill or unpaid surcharge/liquidation assessment.

Bids must be received prior to the bid submission deadline of July 7, 2026, at 2:00 PM Central Time. Late bids will not be accepted.

Invoices will be paid twice monthly following approval by the Board of Education. Invoices must be submitted electronically and include the OPS purchase order number. Payment is generally issued the Tuesday following board meetings.

All products provided must have all warranties and certifications required by the bid documents or otherwise provided by the contractor and manufacturer. Any manufacturer's warranty will be assigned to OPS at the time the warrantied product is delivered and accepted.

The award will be made to the lowest responsive and responsible bidder meeting all specifications and requirements. Factors beyond monetary bid, such as capability and compliance, are considered.

Qualified suppliers are invited to submit bids. Bidders must be capable of performing the contract and meeting OPS's needs and requirements.

If a contractor fails or refuses to perform the contract according to its terms, OPS may terminate the contract and seek additional costs incurred in obtaining substitute products or services.

If required by the bid documents, bidders must submit product samples with their bid submission. Timely delivery of samples to OPS is the responsibility of the bidder.

Failure to comply with bid instructions, attempting to communicate with OPS personnel outside of authorized channels, or submitting bids with modified terms and conditions may result in disqualification.

All bids must be delivered to the purchasing department no later than 11:00 AM on June 23, 2026. as stated in such notice, all bids must be delivered to the purchasing department no later than 11:00 am on june 23, 2026

Invoices shall be paid on a monthly basis. invoices shall be paid on a monthly basis

Each unit delivered must be guaranteed against faulty material and workmanship for at least one year from the date of delivery. every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

Bids will be awarded on a per-item basis to the lowest responsive, responsible bidder, considering student acceptance, demand, quality, and price. bids will be awarded on the basis of student acceptance, demand, quality and price.

Vendors must be qualified to supply juice and beverages to the district. equesting bids from qualified vendors to supply juice and beverages to the district

Samples are not required since all of the items are brand specific. samples are not required since all of the items are brand specific.

Incomplete or unclear information may deem the bid unresponsive. incomplete or unclear information may deem the bid unresponsive.

Bids will be received until 1:30 PM on June 30, 2026. bids will be received until 1: 30 pm on june 30, 2026.

Payment will be made only after correct presentation of claim forms or invoices as may be required. Payment will be made only after correct presentation of claim forms or invoices as may be required.

Awards will be made to the lowest responsive and responsible vendors. Awards will be made to the lowest responsive and responsible vendors.

Vendors must be responsive and responsible. Awards will be made to the lowest responsive and responsible vendors.

Noncompliance may result in contract cancellation and removal from future bid lists. Cancellation of contract for any reason may result in removal of the successful vendors name from mailing list for future bids for an indefinite period.

Bid participants reserve the right to visit the awarded vendors plant/facilities at any time during the normal working day. Bid participants reserve the right to visit the awarded vendors plantfacilities at any time during the normal working day to ensure the vendor is compliant in the current haccp, state, and federal guidelines.

The BOCES reserves the right to request a representative sample product and/or services quoted upon either prior to the award or before shipments are made. Samples: The boces reserves the right to request a representative sample product andor services quoted upon either prior to the award or before shipments are made.

Failure to provide samples or noncompliance with specifications can lead to disqualification. Failure to provide samples may disqualify the vendor for the specific line item requested or for the bid entirely.