Setup Box Government Bids & RFPs

The proposal receipt date and time is May 22, 2026, at 3:30 PM. Vendors shall be able to respond and provide service within twenty-four (24) hours of telephone or electronic activation for designated emergency operations center.

The selected proposer shall address and send the invoice to the Department of Emergency Management. Payments will be made no earlier than thirty (30) days after receipt of a properly executed invoice and approval by the Department of Emergency Management.

The award will be based on a scoring system where the technical proposal constitutes a maximum of 75 points per evaluator and the price proposal constitutes a maximum of 25 points per evaluator. The council may select a proposer other than the highest-ranked proposer if that proposer has received a cumulative score of at least eighty percent (80%).

Proposers must be experienced in providing similar services, demonstrate the ability to meet minimum requirements (which can be satisfied through subcontractors, except for licensing), and provide a minimum of three (3) references. They must also meet all requirements in the State Sanitary Code and have necessary permits from the Louisiana Department of Health.

Failure to comply with certain sections, such as those related to subcontractors or invoicing, may result in penalties imposed by JPCO Section ****, contract termination can occur for failure to comply with terms or quality of work, or for acts of discrimination.

A pre-proposal conference is not required for this RFP, and there is no mention of a mandatory site visit.

Proposers shall be required to submit a sample menu with their submissions. Attachment D provides a sample menu.

Any proposer that submitted a proposal may protest in writing to the Director of Purchasing within 48 hours of the evaluation committee meeting.

The bid notice states that catered lunches and beverages are to be provided on Tuesday and Wednesday, June 16 and 17, with individually packaged to-go box type lunches on Thursday, June 18.

The bid submittal deadline and scheduled opening is May 15th, 2026, at 11:30 AM CT. The bid notice states bids must be prepared and submitted in accordance with the cityrsquos specifications and other procurement documents pertaining to this solicitation.

The tentative date of award is June 23rd, 2026, at which the procurement is tentatively scheduled to be awarded to the responsible bidder that submits the lowest priced responsive bid.

The bid documents include a Contractor License Information Form and require bidders to submit a Drug-Free Workplace Affidavit and Iran Divestment Act Certification.

The question cut off date is May 8th, 2026, at 02:00:00 PM CT. The bid notice states deadline for optional submittal in writing of questions of a nonprocedural nature seeking to clarify or revise any aspect of this procurement solicitation.

The project contingency is listed as $500,****, which is to be used only as directed by the City of Franklin.

The anticipated delivery of the XRD system shall occur within 120 days after receipt of an order (ARO).

The bid notice states that a one year manufacturer's warranty is required for the X-ray diffraction system.

The bid proposals are due no later than 5:00 PM on April 8, 2026. Delivery of equipment will be specified by the Cherokee National Holiday office, with delivery typically occurring the day before the event starts and pickup based on the concluding day of the event.

The successful firm agrees to pay all sums due to subcontractors, laborers, and material suppliers within ten (10) days of receipt of payment by the Cherokee Nation.

The proposal evaluation criteria are outlined in detail within the project scope section of this RFP. The proposal scoring methodology assigns points to experience with similar projects (25 points), references (25 points), staff capabilities (25 points), cost (15 points), and Indian preference (10 points), totaling 100 points.

The Nation may make investigations to determine the ability of the responding party to perform the work and reserves the right to reject any proposal if the responding party is not properly qualified. Indian preference will be given to responding parties who provide proof of current certification from the Cherokee Nation Tribal Employment Office (TERO).

Questions for the Cherokee Nation Tribal Employment Rights Office (TERO) must be submitted in written format by the deadline of April 08, 2026.