Ventilation Systems Government Bids & RFPs

Proposals must be received by November 5, 2026 at 10:00 AM. The contractor shall propose a completion date no later than June 1, 2027. proposal due date time thursday, november 5, 2026 @10: 00 am

The city will pay invoices net 30 days upon approval. the city shall pay the invoice net 30 days upon approval of the invoice by the citys project manager

A warranty covering labor and workmanship for a minimum of one year from final acceptance is required. a warranty covering labor and workmanship for a minimum period of one 1 year from the date of final acceptance

Evaluation is based on total project price (40 points), qualifications and experience (20 points), proposed project schedule (20 points), and understanding of the project (20 points). total project price 40 points

Respondents must demonstrate experience with HVAC improvement projects of similar scope and complexity, and provide at least three references. demonstrated experience performing hvac improvement projects of similar scope and complexity

Liquidated damages apply for each calendar day the project remains incomplete past the completion date. the contractor shall be liable to the city for liquidated damages for each calendar day that the project remains incomplete

A mandatory prebid site visit is scheduled for October 22, 2026 at 8:00 AM at the fire station. attendance at the mandatory site visit shall be required for proposal consideration

Questions must be submitted by October 29, 2026 at 2:00 PM. questions due date time thursday, october 29, 2026 @2: 00 pm

Proposals that do not contain required materials or are not properly completed may be deemed non-responsive. proposals that do not contain the required materials identified above, or that are not properly completed and executed, may. . . be determined to be non responsive

Bidders must comply with requirements of N. J. S. A. 10:531 et seq. and N. J. A. C. 17:271 et seq. as stated: bidders are required to comply with the requirements of n. j. s. a. 10: 531 et seq. , and of n. j. a. c. 17: 271 et seq.

Bidders must be licensed general contractors. The notice states: licensed class B general building contractors are required to attend at least one of the two prebid meetings.

Site inspection is part of mandatory pre-bid meetings. The notice states: attendance includes the site inspection, and contractors will be responsible for verifying existing site conditions.

Quotes are due 10/08/2026 at 3:30 PM EST via email to ***@***. *. * are due **** at 3: 30pm est via email to jamie. boyar@va. gov.

Invoices shall be submitted electronically in accordance with VAAR clause **** invoices from the contractor shall be submitted electronically in accordance with vaar clause **** electronic submission of payment requests.

The contractor warrants that items delivered are merchantable and fit for use. the contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

The government will award to the quotation most advantageous considering price and other factors. the government will award a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the government, price and other factors considered.

Technicians must be certified as hood and duct cleaning professionals. contractor technicians shall be certified as hood and duct cleaning professionals and contractors shall have certification documents ensuring that they have at least three 3 field service technicians who are certified as a hood and duct cleaning professional.

Termination for cause may occur in event of default. the government may terminate this contract, or any part hereof, for cause in the event of any default by the contractor, or if the contractor fails to comply with any contract terms and conditions.

Any requests for information RFI must be submitted in writing to ***@***. *. * by 10/01/2026 at 3:30 PM EST. any requests for information rfi must be submitted in writing to ***@***. *. * by **** at 3: 30pm est.

Late offers will not be considered unless received before award and contracting officer determines acceptance would not unduly delay acquisition. any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made.