City Of Lake Forest- Il - Agency Bids & RFPs

The competency and responsibility of the bidders will be considered in making awards.

Prequalification of all bidders is required prior to bidding. Submit one fully executed copy of aiadocument a305, contractors qualification statement, to mary judge ***@***. *. * prior to bidding.

A nonmandatory prebid walkthrough will be held at the project location, 255 w. deerpath road, lake forest, il ****, on september 30, 2026.

no bid shall be withdrawn after the opening of bids without the consent of the chief procurement officer for a period of 60 days after the scheduled time of the bid opening.

A mandatory prebid meeting will be held at the project site, 511 e spruce ave, lake forest, il **** on thursday august 27th, 2026 at 11:00am.

Proposals must be submitted by July 15, 2026, by 4:30 PM Central. vendor proposals submission deadline **** by 4: 30 pm central

A warranty period of one year will be provided as part of the purchase cost. a warranty period of one year will be provided as part of the purchase cost.

The city will select a vendor based on the responsiveness of the proposal to the RFP requirements and willingness to negotiate and execute an acceptable written agreement. he city will select a vendor on the basis of the responsiveness of the proposal to the rfp requirements and willingness to negotiate and execute an acceptable written agreement.

Proposals will be evaluated based on manufacturer strength, vendor support, system resiliency, ability to meet current and potential requirements, telephone instruments, system cost, user references, and product demonstrations. manufacturer strength: financial strength, years in business, systems market share, products current life cycle position, accessibility of support.

Responses may be rejected if the vendor fails to adhere to RFP provisions, submit complete forms, demonstrate technical competence, submit on time, fulfill a presentation request, or arrange a customer visit. esponses may be rejected if the vendor fails to perform any of the following: 1. to adhere to one or more of the provisions established in this rfp

The bid opening is scheduled for 10:00 a. m. on Wednesday, May 20, 2026. The earliest date for delivery should be indicated by bidders, as delivery may be a deciding factor in the award of an order.

The bid notice mentions that cash discounts will be allowed for prompt delivery if paid within days from delivery and acceptance of goods, but the specific number of days is not provided.

The bid notice requires a minimum 1-year warranty on tubes and a minimum 1-year warranty on the engine.

The bid notice states that the City of Lake Forest reserves the right to accept the proposal, or any item of any proposal, deemed by the City Council to be the most favorable to the interests of the municipality.

The City reserves the right to reject bids of any vendor who cannot satisfactorily produce evidence that they can promptly furnish all spare parts and ordinary service or repair of the equipment specified herein.