This is a one-year contract for the supply of 2027 light duty vehicles for the Jefferson Parish Department of Fleet Management. The contract is on an as-needed basis with no guaranteed minimum quantity. Bidders must comply with all provisions in the technical specifications and Jefferson Parish instructions for bidders and general terms and conditions. All bids must be submitted electronically on the purchasing department's e-procurement site by the bid due date and time. Late bids will not be accepted. A Louisiana State Dealers License is required. Insurance requirements include commercial liability, garage liability, and garage keepers insurance. Successful vendors must deliver vehicles within 220 days of order placement. Servicing of vehicles requires pick-up and delivery within one hour of notification. Pricing must be firm until the end of the 2027 model year or contract expiration. All new vehicles must be delivered with standard factory warranty. Four sets of keys and two sets of manuals must be provided upon delivery. Vehicles must meet or exceed all federal and state safety standards. Jefferson Parish is transitioning to a new financial management system (ERP solution by Infor Public Sector), and vendors are required to register in the new Infor Supplier Portal. Training sessions for the new system are available. Bidders must submit questions in writing via email no later than five working days prior to the bid opening. Addenda will be issued for official communication. A bid bond is required with bid submission. Various affidavits are required, including non-conviction, non-collusion, campaign contribution, debt disclosures, and e-verify. Proof of cybersecurity training may be required.
The successful vendor shall deliver vehicles within 220 days of order placement.
The bid notice does not explicitly state payment terms, but mentions that vendors may experience a delay in payment if not registered with Jefferson Parish and that invoices for payment processing will be limited or temporarily paused during the financial system transition. Vendors are encouraged to submit invoices by June 5th to minimize potential delays.
All new vehicles must be delivered complete with standard factory warranty. Warranty period and mileage must be provided with bid submission.
Every contract or order shall be awarded to the lowest responsive and responsible bidder, taking into consideration the conformity with the specifications and the delivery and/or completion date.
A Louisiana State Dealers License is required. All bidders must provide a copy of their Louisiana Dealers License with their bid submission. Failure to submit this copy shall result in bid rejection. Bidders must also comply with insurance requirements and provide complete equivalent product data if submitting for products other than specified brand names.
The bid notice mentions that violation of the Louisiana Code of Governmental Ethics may result in rescission of contract, permit or licenses, and the imposition of fines and/or penalties. Failure to comply with various requirements, such as submitting required documentation or acknowledging addenda, may result in bid rejection.
The bid notice does not explicitly mention a site visit requirement for this specific bid. However, it does mention a onmandatory prebid conference which may include an inspection, and states that it is the bidders responsibility to visit the job site and evaluate the job before submitting a bid under additional requirements for this bid for public works bids.
The bid notice does not mention any requirement for sample submission.
Written protest must be received within 48 hours of the release of the bid tabulation by the purchasing department.
