The University Of Toledo - Oh - Agency Bids & RFPs

Proposals must be received by the due datetime, which is November 19, 2026. proposal due datetime: ****

Payment terms are net 30 days, determined by the later of product receipt, proper invoice receipt, or university acceptance. payment terms are net 30 days and will be latter of: the date products are received the date the proper invoice is received the date of successful installation or performance of servicesor the universitys written acceptance

The selection is based on the proposal representing the best overall value, considering factors like compliance, quality, and ability to perform. the respondent whose proposal, in the sole opinion of the university, represents the best overall value to the university will be selected.

Vendors must have a minimum of five years experience managing college or university bookstores. minimum of five years experience managing college or university bookstores.

If the contractor fails to meet contract delivery requirements, the university may obtain any remedy at law. if contractor fails to meet contract delivery requirements, the university may obtain any remedy as described herein or any other remedy at law.

A preproposal conference/site visit is scheduled for September 17, 2026, and all respondents are encouraged to attend. a site visitpreproposal conference will be held on thursday, september 17, 2026

Samples may be requested for testing and evaluation purposes, and the cost of providing samples is the responsibility of the supplier. samples may be requested as part of this rfp for testing and evaluation purposes.

Failure to meet mandatory requirements or fail to follow instructions may lead to disqualification. failure to comply with mandatory requirements will lead to disqualification, but the approachmethodology that the vendor uses to comply with, and areas where themandatory requirements are exceeded, will be included in technical scores where appropriate.

The response deadline is Friday, August 7, 2026.

The annual spend on food service supplies is approximately $1,845,609.

The RFP deadline is Friday, May 29, 2025.

The bid notice does not explicitly state the payment terms. However, it mentions that the client expects prices to remain unchanged as long as the manufacturer does not increase their costs.

The selection of the successful bidder will be at the sole discretion of the client, and they are not obligated to accept the lowest or any bid. The client reserves the right to accept the proposal that is most advantageous in their sole opinion.

The bid notice requires suppliers to complete a supplier questionnaire, provide references from current clients, and detail their company organization, including parent company, year founded, company structure, key manufacturers represented, and service area. Experience in the education and healthcare industries is also relevant.

The client has the right to request samples of any supplier's product prior to award. Failure to provide requested samples may be considered valid justification for the rejection of the proposal.

Late submissions may be considered invalid and excluded from evaluation. Failure to provide adequate data to determine the quality and functional capabilities of the product offered may also lead to rejection of the proposal.