City Of Capitola- Ca - Agency Bids & RFPs

Proposals must be delivered no later than 5:00 p. m. on July 27, 2026. all proposals must be delivered no later than 5:00 p. m. on july 27, 2026.

The city's decision to award a contract will be based on many factors including, but not limited, to service, cost, experience, and ability to deliver, or for any other reason deemed by the selection committee to be in the best interest of the city. the citys decision to award a contract will be based on many factors including, but not limited, to service, cost, experience, and ability to deliver, or for any other reason deemed by the selection committee to be in the best interest of the city.

Proposers must demonstrate development experience with at least one comparable project involving commercial development, preferably on a coastal, waterfront, or structurally complex site, and operational experience. They must also have a minimum of 5 years experience operating a restaurant and/or food service, retail or marketplace environments, and marine fishing concessions, along with demonstrated financial capacity to finance the project.

Proposals submitted late, or via oral, telephonic, telegraphic, or facsimile methods will not be considered or accepted. proposals submitted late, or via oral, telephonic, telegraphic, or facsimile methods will not be consideredor accepted.

Proposals must be submitted by 5:00 PM on Friday, August 14, 2026. all proposals must be submitted to the finance department at 420 capitola ave, capitola, ca **** by 5: 00 p. m. on friday august 14, 2026.

The city's decision to award a contract will be based on many factors including, but not limited to, service, cost, experience, and ability to deliver, or for any other reason deemed by the selection committee to be in the best interest of the city. the citys decision to award a contract will be based on many factors including, but not limited, to service, cost, experience, and ability to deliver, or for any other reason deemed by the selection committee to be in the best interest of the city.

Proposals will be considered only from parties that are free of all obligation and interests that may conflict with the best interest of the city of Capitola and have the capacity to provide services on a timely basis. proposals will be considered only from parties that are free of all obligation and interests that may conflict with the best interest of the city of capitola and have the capacity to provide services on a timely basis.

Late submissions or proposals delivered via fax or email will not be accepted. late submissions or proposals delivered via fax or email will not be accepted.

The city's current agenda management system will sunset in June 2027, so all onboarding to the new vendor must be 100% completed by that time. The proposal deadline is September 18, 2026.

Payments will be issued monthly as charges accrue, based on itemized invoices from the consultant. The total fee charged for the scope of work will not exceed the maximum price set forth in the agreement without specific, written advance authorization from the city.

The RFP does not explicitly state a warranty period for the software or services. However, the professional services agreement mentions that the consultant warrants they have an established trade and have complied with all applicable governmental licensing requirements.

The city will select a responsive, responsible consultant based on staff's judgment of best value, prioritizing vendor expertise, quality of proposed services or goods, extent to which vendors services meet the city's needs, cost, technical demonstration, and references.

Submittals should include a statement of qualifications demonstrating successful provision of agenda management systems to comparable public agencies, including examples of similar integrations with municipal websites and references to transitions with other service providers. A minimum of three projects within the past five years must be described.

The RFP does not explicitly detail penalties for non-performance. However, the professional services agreement states that if the city terminates the agreement due to the consultant failing to fulfill its duties, the city shall pay the consultant for all services performed and accepted up to the date of termination.

The deadline for submitting questions regarding the RFP is August 21, 2026, at 5:00 p. m.

The city reserves the right to reject any and all proposals, cancel all or part of this RFP, and waive any non-material irregularities or informalities. Proposals must be submitted by the deadline, and the city may request additional information or clarification.