Shade Structure Government Bids & RFPs

The bid notice states that the contractor shall substantially complete the work within 180 calendar days after the effective starting date for the project as specified in the City's notice to proceed. The agreement also states that the contractor shall complete the services within one hundred eighty 180 calendar days of the notice to proceed.

The City of Sherman ordinarily requires thirty 30 days after receipt of invoice, materials or service for payment. Proposals which call for payment before the elapse of 30 days from receipt of invoice, or cash discounts given on such payment, will be considered only if in the opinion of the City the review, inspection and processing procedures can be completed as to the specific purchases within the specified time. It is the intention of the City of Sherman to make payment on completed orders within thirty 30 days of receiving invoicing unless unusual circumstances arise.

The bid notice mentions submitting all manufacturers warranties, availability of replacement components, and proof of manufacturers product liability, including warranty of safety surface.

The scoring criteria for proposals are: overall design 30%, pricing 30%, references 20%, and construction schedule 20%. The City of Sherman reserves the right to reject any, or all, proposals or to waive technicalities at its option when in the best interests of said City.

Proposers must include conceptual drawings, a proposed construction schedule, a proposed pay schedule, a minimum of three references, and photos of similar completed projects with dates and locations. Additionally, proposers must provide a list of company representatives with their certifications and licensure, if available, and information regarding the proposed safety surface. Required documents include SAMs verification, certificate of insurance, affidavit of ownership, CIQ form, verifications form, and ability to provide payment, performance, and maintenance bonds.

The bid notice states that if contractor fails to timely perform or complete any of the services required under the terms of the agreement documents, contractor shall pay Sherman the sum of two hundred fifty and 00/100 dollars (****) for each calendar day in which the services are not completed, not as a penalty but as liquidated damages. The City also reserves the right to terminate the contract with ten 10 days in the event the successful proposer fails to meet delivery schedules or otherwise fails to perform.

Respondents are encouraged to visit the site and take pictures to ensure dimensions are accurate, delivery trucks can enter and unload, and to confirm the ability to install temporary barriers and/or fencing to protect the area during construction. Old Settlers Park is a public park, and all potential proposers are welcome to visit the site at their convenience.

Questions must be submitted by email only to ***@***. *. * by April 29, 2026, 4 pm CST. Answers will be issued by addendum by May 5, 2026, 5 pm CST.

The total budget for the project is $200,000.

The bid notice states that work to be completed no later than August 10, 2026.

The bid notice mentions Payment terms as a part of the contractual agreement, but specific details are not provided in the excerpt.

The bid notice states that the proposal shall warrant that the costs quoted for services are not in excess of those which would be charged to any other individual or entity for the same services performed by the prospective contractor.

The bid notice states that the contract will be awarded by Skamania School District to the proposer whose proposal provides the best overall value to Skamania School District, cost and other factors considered.

The bid notice defines a esponsible proposer as one having the ability, capacity, and skill to perform the contract, good character, integrity, reputation, judgment, experience, and efficiency, the ability to perform within the time specified, quality of performance of previous contracts, and compliance with laws.

The bid notice mentions contacting Katie Chavarria at 509 **** to schedule a site visit.

The bid notice states that protests must be submitted in writing to the Skamania School District Superintendent, within three days.

The bid notice mentions a budget of $200,****.