Cost Accounting Government Bids & RFPs

The agency intends to retain the successful proposer pursuant to a best value basis, not a low bid basis. Evaluation factors include proposed cost (20 points), management criteria (40 points), and technical criteria (40 points).

Proposals must be submitted before 10:00 a. m. on November 10, 2026. The RFP states: All proposals must be submitted before 10:00 a. m. on November 10, 2026, the day of opening.

Progress billings may be submitted upon completion of interim and final fieldwork, with final payment upon delivery of all final reports. The RFP states: Progress billings may be submitted upon completion of interim and final fieldwork, not to exceed the annual not-to-exceed fee.

Proposals evaluated on best value. The RFP states: proposals will be evaluated on the basis of best value, considering: 1 qualifications and experience of the firm and assigned personnel 30 2 experience with New York State municipal governments and HUD public housing agencies 25 3 audit approach and ability to meet deadlines 15 4 peer review results and references 10 and 5 cost 20.

Firms must be licensed in NYS and registered with NYS Education Department. The RFP requires: evidence that the firm and engagement partner are properly licensed to practice public accounting in New York State and registered with the NYS Education Department.

Failure to meet deadlines constitutes grounds for termination. The RFP states: failure to meet such deadlines, other than due to delays caused by the town, shall constitute grounds for termination, and the town may engage another firm and recover from the auditor any additional cost incurred.

Questions must be received by 4:00 p. m. on November 9, 2026. The RFP states: All questions must be received no later than 4:00 p. m. on November 9, 2026.

Failure to complete proposal packet may lead to disqualification. The RFP states: any proposer who fails to adequately and fully complete the proposal packet and/or respond to the requirements contained in this RFP may be disqualified and the proposal rejected.

Proposals must be received by 5:00 PM on June 4, 2026. Proposals are to be received at the city of grass valley city hall office no later than 5:00 p. m. , june 4, 2026.

Payment is based on invoices submitted monthly, with city satisfaction as a precondition. No payments shall be made to consultant until city is satisfied that the services are satisfactory.

Selection is based on criteria including understanding, approach, experience, qualifications, and cost. The firm(s) submitting the highest rated proposal may be invited for interviews optional.

Consultants must be qualified professionals experienced in cost recovery. The city is seeking to engage the services of a qualified professional firm experienced in cost recovery to prepare both reports for all user fees.

Protests must be submitted in writing within 7 calendar days. Any protest shall be submitted in writing to the assistant city engineer within seven (7) calendar days after such aggrieved person or company knows, or should have known, of the facts giving rise thereto.

Late proposals will not be accepted. Late proposals will not be accepted.

Proposals must be submitted by Thursday, November 19, 2026 at 1:30 p. m. The document states: packets may be submitted up to but no later than thursday, november 19, 2026 @1: 30 p. m.

Payment is made upon satisfactory completion of services. The document states: district will make payment upon satisfactory completion of services in an annual amount not to exceed inclusive of all fees and allowable expenses.

The district evaluates based on demonstrated competence and fair and reasonable price. The document states: on the basis of demonstrated competence and proposal to perform the services, o fair and reasonable price.

Vendors must complete required forms and questionnaires. The document states: the agreement and all related forms and questionnaires must be filled out completely and approved prior to services being performed.

Proposals without two references may be disqualified. The document states: rfpssubmitted without two references may be disqualified from consideration.