Cutting Mats Government Bids & RFPs

Approximately 49 school orders in August 2026 with a delivery date in the first week of September 2026. There will also be a smaller order in November 2026.

Payment terms are net 30 days after receipt of correct invoice or acceptance of goods, whichever is later.

Vendor warrants that all goods delivered hereunder will be free from defects in materials and workmanship and will conform strictly to the specifications, drawings, or samples specified or furnished. This warranty shall survive any inspection, delivery, acceptance or payment by ucboe of the goods and shall run to ucboe and any user of the goods.

The bid will be awarded to the vendor with the lowest bottom line including the bid specification list, preapproved brands, unit price, extensions, and page total.

Failure to comply with the request to list all prices per item on each page in exhibit 1, subtotal each page and bid total on page 6 will invalidate your bid.

The deadline for submission of proposals is April 9, 2026, at 2:00 p. m. CT.

The bid notice states that payment terms are net 30 days after each delivery of goods and or services are completed as required or a correct invoice is received, whichever is later.

The bid notice states that the contractor shall warrant materials and workmanship against defects arising from faulty material, faulty workmanship for a period of 12 months following the final acceptance of the work and shall replace such defective materials or workmanship without cost to the city. Where items, equipment, or material carry a manufacturers warranty for any period in excess of 12 months, then the manufacturers warranty shall apply for that piece of material or equipment.

The bid notice states that the city intends to enter into a service agreement with the proposer whose proposal is determined by the city to be the most advantageous best value to the city, based on weighted criteria including minimum qualifications, technical evaluation (firm's experience, team's experience, understanding of project scope), and pricing.

The bid notice states that the proposer must have operated continuously for a minimum of 5 years as an established firm in providing the same or similar services as outlined in this RFP and must not have any outstanding lawsuits nor has the proposer been involved in any lawsuits during the last five years that may materially affect its ability to provide the services described herein.

The bid notice states that a job walk is not mandatory but may be requested through the purchasing officer.

The bid notice states that the deadline for requests for clarification questions is March 19, 2026, by 3:00 p. m. CT.

The bid notice states, vendor will ship routine supplies within fortyeight 48 hours of receipt of order, or as otherwise agreed to by the agency.

The bid notice states, he state will pay vendor monthly, within thirty 30 days of receipt of the vendors billing, the amount which is legitimately earned by the vendor, and supported by payroll data and an itemized accounting of reasonable reimbursable direct nonsalary costs.

The bid notice states, he successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.

The bid notice states, government support services shall award this contract to the most responsible and responsive vendor who best meets the terms and conditions of the proposal.

The bid notice states, he proposal response should contain at a minimum the following information: brief history of the organization, including accreditation status, if applicable. applicants experience, if any, providing similar services. at least three references are required. brief history of the subcontractor of the organization, if applicable. at least three references of subcontractor, if applicable. financial information balance sheets and income statements for the past three years. experience of the service technicians. describe the methodologyapproach used for this project including details of required service and turnaround time.

The bid notice states, samples or brochures may be required by the agency for evaluation purposes.

The bid notice states, protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, no later than ten 10 calendar days prior to the time set for opening of the proposals.

The bid notice states his micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the city, to the lowest responsive and responsible bidder.

The bid deadline is Wednesday, October 22, 2025, at 11:00 AM, local time, in the office of the purchasing agent, city hall.

Each bid must be accompanied by a bid security in the form of certified check, cashier's check, or bid bond as prescribed by la rs 38: ****, in the amount equal to at least five percent 5 of the total amount bid and payable without conditions to the owner as a guarantee that the bidder, if awarded the contract, will promptly execute a contract in accordance with his proposal and all terms and conditions of the contract documents.

A nonmandatory prebid conference will be held Thursday, October 2, 2025 10: 00 a. m. , at mandevilles department of public works.

The contract will be for one 1 calendar year, with the option to extend up to two 2 additional years for a maximum of three 3 year duration. individual task orders will be issued under the contract, up to a maximum combined value of 3, 000, 000. no minimum value is guaranteed.