Embroidery Design Government Bids & RFPs

Bids must be submitted by Tuesday, October 6, 2026, at 2:00 p. m. Eastern time. each prospective bidder must upload and submit your bid with all required documents through ionwave by the designated date and time of tuesday, october 6, 2026, at 2: 00 p. m. eastern time.

The city pays within 30 days of receipt of a valid invoice. the city of warner robins agrees to pay supplier for all undisputed amounts within thirty 30 days of receipt of a valid and properly prepared invoice.

Award to the lowest responsive and responsible bidder. the city of warner robins will award to the lowest responsive and responsible bidder.

Bidders must provide a current year business license. you must provide a current year business license form the city or county your company is based in, in order for your bid to receive full consideration.

Failure to deliver may result in the city purchasing substitute goods and holding the contractor responsible for additional costs. the city of warner robins, after due oral or written notice, may procure substitute goods or services from other sources and hold the contractor responsible for any resulting additional purchasing and administrative costs.

Questions must be submitted through Ionwave by October 1, 2026, at 2:00 p. m. ET. all questions must be submitted through ionwave by the designated date and time of thursday, october 1, 2026, at 2: 00 p. m. eastern time.

Bids received after the deadline will not be considered. bids received after the submission deadline will not be considered in bid evaluation.

The award will be made on the grounds of best value, which optimizes quality, cost and efficiency. such basis shall reflect, a. appendix a standard clauses for rockland county contracts wherever possible, objective and quantifiable analysis.

Bidders must be responsive and responsible bidders, meaning they have skill, judgment and integrity, and that is found to be competent, reliable and experienced and qualified financially.

Failure to comply with ethical provisions may result in disqualification from the anticipated outcomes or any other requirement necessary to perform bidding process, termination of contract, and or other civil or criminal proceedings as required by law.

Responses must be received by July 7, 2026, 10:30 AM Central Time.

Payment will be made in accordance with the pricing provided on Exhibit C Pricing Sheet. Invoices must include the contract or purchase order number and describe the work completed in detail.

The award will be made to the bidder who provides the best value to the state, based on meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.

Bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.

A starter kit including samples of backing, thread, scissors, bobbins, and more is required as part of the procurement.

Failure to comply with submission instructions, including timely receipt of responses, providing all required documentation, and adhering to communication protocols, may result in disqualification.

The estimated historical spend for the same or similar goods or services is $34,****.

The bid notice states that all shirts must be delivered on or before June 5, 2026.

The bid notice indicates that payments will be made to contractors through the Automated Clearing House (ACH) within 10 days of the contract, with specific instructions for submitting ACH forms. Contractors billing less than $5,000 annually may receive payment by check, and may opt for check payments for good cause.

The bid notice states that the contractor warrants all items furnished and work performed to be free of defects in workmanship or materials. Unless otherwise stated, all items are warranted for a period of one year following delivery and acceptance by the Commonwealth.

The bid notice states that the Pennsylvania Treasury Department will select the vendors based on the lowest responsive and responsible bid.

To be considered responsive, all vendors must fill out the deliverables cost tabulation form in its entirety, include all costs (shipping, processing, and any additional fees), and indicate NA if there are no such fees. Vendors must also submit up to four design logo samples with their proposals.

The bid notice requires vendors to submit up to four design logo samples with their proposals.