Portage County Bids, OH

Sealed quotations are due on Tuesday, July 15, 2025, no later than 4:30 PM Eastern, submitted electronically through dynamicforms. Proposals must be received by the due date and time. The procurement department reserves the right to reject any or all proposals, award partial proposals, waive any proposal informalities or irregularities, and request new proposals. Questions pertaining to specifications should be directed to Alan D. Parker, Strategic Sourcing Manager, by 1:00 PM Eastern on July 8, 2025. University response to questions will be posted to the procurement website. Evaluation period: July ****, 2025. Anticipated contract award and issue of purchase orders no later than July 25, 2025. Proposals must be submitted in accordance with the enclosed proposal instructions and specifications. Additional information may be requested from proposers for evaluation purposes. Respondents shall not base the proposal on verbal information from any employee of the university. The university reserves the right to reject any proposal if it is incomplete or not responsive to the requirements of this RFP, the respondent does not meet the qualifications set forth in the RFP, or it is otherwise in the university's best interest to do so. The university reserves the right to conduct post-submission negotiations. Proposals will be considered valid for a period of 120 days after the scheduled due date. The successful proposer must invoice products or services exactly as indicated on a resultant university purchase order. The university prefers to receive invoices electronically and make payment via ACH transfer or credit card. Kent State University reserves the right to request data from Dun & Bradstreet concerning history of company's financial and payment statistics. The university strongly encourages women, minority groups, and edge vendors to respond to university requests for proposals. Preference will be given to products produced or mined in the United States and in Ohio. Proposals will be evaluated to determine that a proposer's offering is for a domestic source end product, as defined in the federal Buy America Act. The university reserves the right to place purchase orders in any manner deemed by the university to be in its own best interest. All pricing must be quoted FOB destination, Kent, Ohio. Include all freight, transportation, and any applicable handling and/or installation charges necessary to complete delivery on an FOB destination basis. The university is exempt from Ohio sales tax and federal tax. Vendor guarantees all products and installation against any defect in workmanship and/or materials. Full manufacturers warranty for labor and materials for all equipment proposed, and a comprehensive list of all authorized service centers must be provided by supplier. There will be no substitutions of ordered product allowed unless the university has first been notified and permission granted. All goods or services purchased are subject to approval by Kent State University. The university reserves the right to audit vendor performance. Vendor will provide the name and telephone number of the company sales representative who may be contacted Monday through Friday 8am to 4pm EST, exclusive of holidays. Vendor representative shall have primary responsibility for processing and correcting all breaches of this contract. Vendor must notify the university when the regular sales representative is on vacation and identify the individual acting in his/her absence. Time is of the essence in completing this project. Any breach of the terms of this contract will be just cause to terminate the contract without prior notice to the vendor. Vendor shall, in the performance of work or services, fully comply with all applicable federal, state or local laws, rules, regulations and ordinances, and shall hold Kent State University harmless from any liability from failure of such compliance. Vendor shall obtain all permits, certificates of inspectio