Hillsborough County Department of Corrections seeks proposals for a comprehensive document and case management system. Mandatory 60-minute vendor demonstration required; late submissions or late arrivals result in automatic disqualification. Proposals due November 30, 2026 by 10:00 AM EST, submitted in duplicate to the Office of the Superintendent. Questions must be submitted in writing to ***@***. *. * by November 12, 2026. Contract initial term of 3 years with up to two 1-year extensions. Pricing firm for 180 days. Award to lowest responsible bidder per NH RSA 28:8e, subject to annual funding appropriations. Insurance and indemnification requirements apply.
Proposals must be received by 10:00 AM EST on Monday, November 30, 2026. responses received after this date and time will not be accepted or recognized.
Payment schedule is part of the project plan. the bidder shall provide a preliminary project plan within ten (10) days following contract award including payment schedule. Final acceptance and associated payment require written county approval.
The successful bidder must provide a minimum 3-year workmanship warranty at no additional cost, plus a service plan for 2 years thereafter. the successful bidder shall provide a minimum of a three (3) year workmanship warranty at no additional cost
Award is to the lowest responsible bidder. it is the intent of the county to conform to nh rsa 28:8e to award a contract to the lowest responsible bidder
Bidders must provide at least five references for consideration. provide at least five (5) references required for consideration.
All questions must be directed to ***@***. *. * by Thursday, November 12, 2026, by 10:00 AM EST. all questions must be directed to ***@***. *. * in accordance with the rfp and this project schedule.
Late submissions, late arrivals at the mandatory demonstration, and failure to adhere to the prescribed proposal format will result in disqualification. late submissions will not be accepted and will result in automatic disqualification and submissions that do not adhere to this format will be deemed nonresponsive
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