Vending Government Bids & RFPs

Bids must be received by the purchasing agency no later than the solicitation due date of June 30, 2026, at 4:00 PM.

Payment shall be made on a reimbursement basis for actual goods and services received and accepted. Invoices must be emailed to ***@***. *. *, copying ***@***. *. *, and must contain the purchase order, vendor number, remittance address, and actual dates of service along with transportation supporting documentation.

All materials, components, and equipment installed under this contract will have a one-year warranty or the manufacturer's full warranty, whichever is greater.

Multiple Award: Contracts will be awarded to all responsible and responsive bidders who comply with the eligibility requirements.

Vendors must have relevant experience, qualifications, background, licensure, and certifications to provide vending machine service repairs and preventative maintenance services.

Any work found to be inferior or non-functional shall be corrected or replaced by the contractor at no additional cost to the Commonwealth and may result in an entry into the Contractor Responsibility Program System (CRPS).

Work found to be inferior or non-functional may result in an entry into the Contractor Responsibility Program System (CRPS).

Vendor shall provide manufacturer warranty information for all applicable items. Vendor shall provide manufacturer warranty information for all applicable items.

Awards shall be made to the lowest responsive and responsible bidder submitting the lowest total lump sum bid. Awards shall be made to the lowest responsive and responsible bidder submitting the lowest total lump sum bid.

Vendors must be qualified. quotations from qualified vendors

Partial bids will not be accepted. partial bids will not be accepted.

All bids must be delivered to the purchasing department no later than 12:00 PM on June 23, 2026. as stated in such notice, all bids must be delivered to the purchasingdepartment no later than 12:00 pm on june 23, 2026

Invoices shall be paid on a monthly basis. invoices shall be paid on a monthly basis

Every unit delivered must be guaranteed against faulty material and workmanship for at least one year from the date of delivery. every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

Bids will be awarded on a per item basis or in total for items within the same brand line or group to the lowest responsive, responsible bidders that meets all the requirements of the specifications. awards will be made to the lowest responsible bidder, as in accordance with ny general municipal law.

Vendors must be qualified to supply snacks to the district. equesting bids from qualified vendors to supply snakcs to the district

Failure to provide acceptable service may result in contract cancellation. he school district reserves the right to cancel the contract and order from another supplier for failure to provide acceptable service in any of these areas.

Samples are not required since all of the items are brand specific. samples are not required since all of the items are brand specific.

Incomplete or unclear information may deem the bid unresponsive. incomplete or unclear information may deem the bid ****: snacks

Proposals must be received by 5:00 PM on Thursday, June 18, 2026.

Payment will be made after the receipt of a proper invoice from the successful bidder.

The successful bidder guarantees products against defective material or workmanship for at least one year from the date of delivery, agreeing to repair or replace any damages or marring occasioned in transit or faults that develop during the guarantee period.

Awards will be made to the lowest responsible bidder unless best value methodology is indicated, considering reliability, quality, conformity with specifications, purpose, and delivery terms.

Proposals must be from qualified vendors. Bidders must provide a signed statement of required disclosures, representations, and certifications.

If the successful bidder fails to deliver as ordered or within the specified time, the county may purchase from other sources at the successful bidder's expense.

A formal protest concerning a pending contract award must be received within five business days after the protesting party knows or should have known of the facts that form the basis of the protest.

Failure to disclose accurate and complete information as required by sections 139j and 139k could result in a determination of nonresponsibility, leading to rejection of the proposal or termination of any awarded contract.

Proposal packages are due by 2:00 p. m. CST on Thursday, July 2, 2026. proposal package due 2: 00 p. m. cst date thursday july 2, 2026

The RFP is for highly qualified vendor(s). it is the intention of katy isd to establish one or more contract( s) with highly qualified vendor( s)