Data Processing Government Bids & RFPs

The City of Covina will receive proposals at City Hall, Office of the City Clerk, 125 East College Street, Covina CA **** up to 5:30 p. m. on Thursday, May 14th, 2026. Vendor responses are requested by 5:30 p. m. PT on Thursday, May 14, 2026. Submissions received after this deadline will be rejected.

The city reserves the right to select the vendor who best meets the overall needs, which is based primarily on the following criteria not listed in any order of importance: the overall capability to provide the required software features and capabilities; the amount of vendor support that will be available for implementation, conversion, training, ongoing modifications, and software support; the total costs of the system implementation and ongoing support; the vendors performance record to date in meeting the requirements of its existing customers, as well as the availability of users similar to the city to allow reference investigation; the financial stability, longevity, and strength of the vendor; ease and intuitive use of software.

Proposals will be evaluated and a provider will be selected based on a qualification-based selection process. The city is looking for the best overall solution to meet its current and future needs. The selected firm must possess a City of Covina business license while conducting any work under the awarded contract.

Questions related to this information request are to be directed, by email to lisa lee, ***@***. *. * at the City of Covina no later than Thursday, April 16th, 2026. Only written questions submitted by email by the stated date will be accepted. If any error, omission, ambiguity or conflict is discovered in the RFP or attachments, clarification can be requested via fax or email to the Finance Director per the information provided in item L of this RFP no later than April 16, 2026 at 5:30 p. m. Requests for clarification received after this date will be disregarded.

The bid notice states that responses to the RFI must be submitted no later than 12:00 hours Central European Time (CET) on April 30, 2026. submit responses via the email address in section h no later than 12:00 hours central european time cet on 30 april 2026.

The bid notice states that only companies from a NATO member country can participate in or respond to this RFI. only companies from a nato member country can participate in or respond to this rfi https:www. nato. intcpsennatohqnatocountries. htm.

The delivery schedule for the contract is 12 weeks from the date of award. Deliveries are to be made to NSWCDahlgren, Building 125, Dahlgren, VA ****, Monday through Friday from 7:00 a. m. to 2:30 p. m. local time. Deliveries will not be accepted after 2:30 p. m. or on government holidays.

The bid notice indicates that payment will be made by the government and specifies electronic submission of payment requests and receiving reports through the Wide Area Workflow (WAWF) system. Specific invoicing instructions are provided, including marking the last invoice as final in the WAWF system once payment is processed, unless a partial shipment has been authorized.

The contractor shall extend to the government the full coverage of any standard commercial warranty normally offered in a similar commercial sale at no additional cost to the government. The warranty covers a period of months, which the offeror is to insert.

The bid notice states that award will be made on a lowest price technically acceptable basis.

Offerors must be registered in the System for Award Management (SAM). Additionally, quotations submitted must include documentation from the original equipment manufacturer (OEM) confirming the offeror is an authorized reseller or distributor of the brand name item(s) quoted. Quotations submitted without such documentation may not be considered for award.

The bid notice does not mention any requirement for a site visit.

The bid notice does not indicate that samples are required.