Roof Insurance Government Bids & RFPs

The bid submittal deadline is Monday, April 13, 2026, at 10:00 a. m. central time. The bid notice states, Responses received by the designated contact after 10:00 a. m. , central time, April 13, 2026 will not be accepted and will be returned to the sender unopened.

The bid notice states that all payments shall be made within 30 days of submission of acceptable written and/or digital reports and geodatabase. It also mentions, Owner shall let the contractor know if reports and geodatabase are acceptable within seven working days of submission.

The bid notice states that the work, and all of its components, shall be of merchantable quality, free from any latent or patent defects and flaws in workmanship, materials, and design, and shall strictly conform to the requirements of this contract proposal. These warranties shall be in addition to any other warranties expressed or implied by law.

The bid notice states that bids shall be evaluated based on bid rates, emergency response rates, compliance with specifications, previous municipality experience, references, and submittal compliance. The owner reserves the right to choose the overall best bid according to the owner's criteria, and the owner's decision will be final.

The bid notice requires that contractors must be qualified roofing contractors and demonstrate the capability to provide services required in accordance with the bid specifications. It also states, The contractor shall maintain a valid unlimited roofing license for the entire duration of the contract. Proof of a current license must be submitted with the initial bid. The contractor is required to be a certified GarlandDBS, Inc. installer/maintenance contractor.

The bid notice states, Bidder shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with bidder's performance of, or failure to perform, the work or any part thereof.

A mandatory pre-bid meeting and walkthrough is required. The bid notice states, All bidders must attend a prebid meeting walkthough on Friday, April 3 at 8:00 a. m. at the Village of Northbrook Public Works Center. . . Owner reserves the right to reject all bids submitted by bidders who fail to attend this prebid meeting.

The bid notice states that all bids must be submitted no later than 5:00 PM on April 27, 2026.

The bid requirements state that bidders must include all applicable warranties with their bid.

The bid notice states that bids will be evaluated on cost, proposed materials and methods, contractor qualifications, warranty terms, and projected schedule.

The bid notice states that bidders must include company qualifications with their bid and that bids will be evaluated on contractor qualifications.

The bid notice states that site inspections can be arranged by appointment and that bidders are encouraged to inspect the Kneece Building.

The bid notice states that the job must be completed in 25 working days once a Notice to Proceed (NTP) is issued. The deadline for bids is April 10, 2026, at 5:00 PM.

The bid notice states that payments will be made in 1 payment at 100% upon statement of completion and acceptance of work approved by the HACN inspector with submission and acceptance of all closing documents.

The bid notice states that the contractor/subcontractor shall warranty his work against faulty materials or workmanship for a period of one (1) year and replace same at the direction of the Housing Authority of the Cherokee Nation (HACN) at no cost to the homeowner and/or the Housing Authority of the Cherokee Nation. The one-year period shall begin on the date of the final acceptance/inspection for the completed job by the inspector or designee. All labor shall have a one (1) year warranty.

The bid notice states that after reviewing all bids received, the purchase order will be awarded to the responsible bidder whose bid is determined to be the lowest and most responsive/responsible in accordance with the HACN procurement policy. The following factors will be given consideration: number of current, pending projects, previous projects completed on time, quality of work on previous projects, outstanding warranty issues.

The bid notice states that to be considered a responsive/responsible bidder, the mandatory bid response sheet and the work write up must be fully completed. To receive preference, bidder must be TERO certified through the Cherokee Nation Tribal Employment Rights Office. Proof of certification must accompany submittals. Successful bidder will be obligated to comply with tribal rules and regulations and TERO.

The bid notice states that work should begin within two weeks of notification or **** will be charged for liquidated damages to the contractor for each working day of extension over the contract end date.

The bid notice states that bidders can visit the job site and acquaint themselves with the exact nature of work to be performed. To schedule a site visit contact Jarrod Proctor at 918 ****.

The bid due date is April 14, 2026, by 4:30 PM. Bids will be accepted by mail postmarked on the due date or emailed by 4:30 PM on 3/31/2026.

The contractorvendor shall guarantee all work performed for a period of 1 year from the date of completion. All material warranties shall be given to the owner.

If a complete bid packages is equal in price, quality, and service, the bidder who includes a drug free workplace certification form will be given preference in accordance with Milford's code of ordinances, article v, division 2.

In reviewing the qualifications of a bidder, the city may consider a company's previous performance record and quality of service on contracts for similar work.

A mandatory walkthrough is scheduled for April 7, 2026, at 11:00 AM. Please do not contact the owner or visit the project prior to the walkthrough.