Employee Discount Government Bids & RFPs

Bids shall be electronically uploaded no later than July 7, 2026, at 11:30 a. m. prevailing time. it is the bidders responsibility to ensure that the bid package is uploaded by the bid opening date and time.

Payment will be made in accordance with the county of mercer's policy and procedures. payment will be made in accordance with the county of mercer's policy and procedures.

The contract shall be awarded to the lowest responsible bidder. contract shall be awarded to the lowest responsible bidder as declared by the county of mercer.

Respondents shall state the providers included in their plan. Bidders must provide a company overview, references, benefits administration details, implementation plans, account management information, provider network details, customer service procedures, claims processing statistics, reporting capabilities, eligibility guidelines, and web capabilities. espondents shall state the providers included in their plan ( i. e. lens crafters, pearle vision, etc. ).

Respondents shall provide plan literature and enrollment forms and shall submit sample documents with their bid proposal response. espondents shall provide plan literature and enrollment forms and shall submit sample documents with their bid proposal response.

Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids. any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids.

Failure to submit any of the required items in the bidders document checklist is a mandatory cause for rejection of bid. failure to submit any of these items is mandatory cause for rejection of bid

Vendor must electronically submit their proposal no later than 3:00 p. m. EST on July 2, 2026, through www. ***. *. *

The county's payment terms are net thirty (30) days.

Contractor guarantees for one year from acceptance, or for a longer period expressly stated in the solicitation, all goods, services, and construction offered, including a guarantee against defects. The contractor must correct any defects at no cost to the county.

The award will be based on a combined score from written proposal evaluation and interview evaluation, considering demonstrated program superiority, technical approach, provider network, reporting capabilities, price proposal, performance guarantees, local business preference, and MFD participation.

The contractor must have a minimum of seven years of experience in administering employee assistance program and related services for public sector clients of similar size and complexity, including experience supporting public safety populations.

Any offeror who is aggrieved may file a protest within ten (10) days after the director, office of procurement, publicly posts the proposed contract award, or before the solicitation proposal submission due date and time if seeking cancellation or amendment.

Failure to complete and submit required wage requirements forms may result in the proposal being unacceptable and rejected. Failure to rectify a forfeit status with MDSAT may result in the firm being declared nonresponsible and its proposal rejected.

Bids shall be electronically uploaded no later than June 11, 2026, at 11:30 a. m. prevailing time.

Payment will be made in accordance with the County of Mercer's policy and procedures. The county pays vouchers biweekly, typically within 30 days if all documentation is compliant.

The contract shall be awarded to the lowest responsible bidder.

Respondents must provide a company overview, references of equivalent size or greater, and detailed information on benefits administration, implementation, account management, provider network, customer service, and claims processing.

Respondents shall provide plan literature and enrollment forms and shall submit sample documents with their bid proposal response.

Any prospective bidder who wishes to challenge a bid specification shall file such challenges in writing with the contracting agent no less than three business days prior to the opening of the bids.

Failure to submit any of the required items in the bidders document checklist is a mandatory cause for rejection of bid. Bids may be rejected for various reasons including unbalanced bids or prior negative experience.

The awarded vendors shall deliver all stocking items under the terms of these contract specifications within twenty-four (24) hours of order placement.

Payment shall be processed upon submission of a written invoice in a form satisfactory to the county. The county encourages entities with which the county does business to use electronic payment via ACH. Awarded vendors will be requested to receive payments through ACH.

The award of the contract will be made to the lowest priced responsible bidder which has complied with the specifications.

A responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturers agent who the county determines has demonstrated judgment and integrity, is of good reputation, experienced in his work, whose record of past performance in the trade is established as satisfactory, and whose financial status is such to provide no risk to the county of Dutchess in its contractual relations.

In case of default of the contractor, the county may procure the articles or services from other sources and charge the contractor as liquidated damages any excess cost or damages occasioned thereby.

Samples may be requested by the county for the purpose of product evaluation. It is understood that samples will be provided at no charge to the county by the vendor.

Any protest to the division of central services consideration of any bid must be submitted in writing and received by the director of central services no later than five (5) calendar days after the bid award.

Failure to acknowledge receipt of all amendments may deem the bidder as nonresponsive. Bids submitted in pencil will be rejected as unresponsive. Bids which have been corrected by white out or cross out and have not been initialed and/or dated will be rejected as unresponsive.