The County of Dutchess DPW seeks vendors to provide HVAC and refrigeration parts and supplies at an established percentage discount from list price. Bids must be submitted by September 16, 2026, at 2:00 p. m. Sealed bids will be received at the Division of Central Services. The contract term is one year, extendable up to five years. Vendors must be located within a reasonable proximity to Poughkeepsie, Wappingers Falls, or Rhinebeck, NY. Payment is processed upon submission of a satisfactory written invoice, and ACH payment is encouraged.
For stocking items, vendors must deliver within twenty-four hours of order placement. The awarded vendors shall deliver all stocking items items routinely carried in the vendors inventory under the terms of these contractpurchase order specifications withintwentyfour 24 hours of order placement.
Payment shall be processed upon submission of a written invoice in a form satisfactory to the county. Payment shall be processed upon submission of a written invoice in a form satisfactory tothe county.
Vendors will assist in the replacement process for all specified guarantees and warranties, including comprehensive repair or replacement of all parts or equipment that may be defective or inoperable during the warranty period, at no cost. all warranty services, including equipmenttransport, shall be furnished in a prompt, safe, and efficient manner, and shall be furnished at nocost whatsoever to the county of dutchess.
The award will be made to the lowest priced responsible bidder which has complied with the specifications. The award of the contract will be made to the lowest priced responsible bidder which has complied with thespecifications.
A responsible bidder must be a manufacturer, producer, dealer, vendor, or bona fide manufacturer's agent who demonstrates judgment, integrity, good reputation, and satisfactory past performance. A responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturers agent whothe county determines has demonstrated judgment and integrity, is of good reputation, experienced in his work, whoserecord of past performance in the trade is established as satisfactory, and whose financial status is such to provide norisk to the county of dutchess in its contractual relations.
In case of default of the contractor, the county may procure the articles or services from other sources and charge the contractor as liquidated damages any excess cost or damages occasioned thereby. in case of default of the contractor, the county may procure the articles orservices from other sources and charge the contractor as liquidated damagesany excess cost or damages occasioned thereby.
Samples may be requested by the county for the purpose of product evaluation, and they will be provided at no charge to the county by the vendor. it is understood that samples will beprovided at no charge to the county by the vendor.
Protests to the division of central services consideration of any bid must be submitted in writing and received by the director of central services no later than five calendar days after the bid award. any protest to the division of central services consideration of any bid must be submitted in writing andreceived by the director of central services no later than five 5 calendar days after the bid award.
Bids submitted in pencil, or corrected by white out or cross out and not initialed and/or dated, will be rejected as unresponsive. bids submitted in pencil will be rejected as unresponsive.
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