Newnan City Bids, GA

The bid submission deadline is Wednesday, July 15, 2026, 3:00 PM ET.

Progress payments will typically be made at 30-day intervals based on the percentage of work completed. A 10% retention will be withheld on each payment request.

A one-year warranty letter from the contractor is required upon completion of the project.

The agency intends to retain a contractor pursuant to a low bid basis, also taking into consideration responsiveness and responsibility.

Bidders must be qualified, licensed, and insured entities. The agency will evaluate each bid for responsibility, including ability, capability, experience, knowledge, licensing, insurance, and resources.

Failure to abide by directives, such as conducting additional work without prior written authorization, may release the agency of any obligation to pay for such work.

A pre-bid conference and walkthrough is scheduled, and attendance is strongly encouraged, although not mandatory. Additional site visits after the pre-bid conference may be scheduled by contacting the agency.

The deadline to submit questions is Monday, July 6, 2026, 3:00 PM ET.

Bids may be rejected for non-responsiveness or if the bidder is deemed not responsible. Failure to obtain IFB documents from the official marketplace or communicate with unauthorized agency staff may also lead to disqualification.

The bid notice states that the city requests statements of qualifications from experienced and qualified respondents to provide, install, and maintain an enterprise resource planning ERP system. This RFQ represents just the first phase of a two phase selection process. The city is using this RFQ to pre qualify short list a subset of the respondents to participate in a subsequent request for proposals RFP process. All respondents interested in providing an ERP system to the city of Newnan must first prequalify through this RFQ process.