East Palo Alto City Bids, CA

Proposals must be received by 4:00 p. m. PDT on August 26, 2026. All proposals must be received by 4:00 p. m. PDT on the deadline for proposals date specified on the cover page.

Proposals will be evaluated based on Approach (20 points), Firm and Team Qualifications (40 points), Cost Proposal (20 points), and Responsiveness and Deliverables Quality (20 points). The city expects to evaluate proposals based on the criteria set forth below, which are not necessarily listed in order of importance.

Firms must have demonstrated experience in public sector technology consulting, preferably including California local government experience. The city seeks firms with demonstrated experience in public sector technology consulting, preferably including california local government experience, and expertise relevant to this request for proposals (rfp) for a five- year contract.

Protests regarding proposal submission or substance must be sent within 72 hours of the deadline for proposals. If a proposer wishes to contest the submission of another proposal or the substance of another proposal, this email must be sent within 72 hours of the deadline for proposals.

Failure to follow protest procedures will constitute a waiver of any claims. Failure to follow these protest procedures shall constitute a waiver of any claims regarding this rfp.

Proposals must be received by 4:00 p. m. PDT on August 24, 2026. all proposals must be received by 4:00 p. m. pdt on the deadline for proposals date specified on the cover page.

Proposals will be evaluated based on Approach and Work Plan (30 points), Firm and Team Qualifications (30 points), Cost Proposal (20 points), and Responsiveness and Deliverables Quality (20 points). the city expects to evaluate proposals based on the criteria set forth below, which are not necessarily listed in order of importance.

Firms must have demonstrated experience in public sector technology consulting, preferably including California local government experience, and expertise relevant to the project areas. the city seeks firms with demonstrated experience in public sector technology consulting, preferably including california local government experience, and expertise relevant to one or more of the project areas described in this request for proposals rfp.

Protests must be submitted by email within 72 hours of the deadline for proposals or publication of the staff report. if a proposer wishes to contest the submission of another proposal or the substance of another proposal, the protest email must be sent within 72 hours of the deadline for proposals.

Failure to follow protest procedures or exceptions to contract terms may lead to disqualification. if not identified in rfp but identified later, the city has the option to move to the next best proposer, regardless of where we are in the process.

Proposals must be submitted no later than Thursday, August 6, 2026, by 2:00 PM PDT.

Payment terms are detailed in Exhibit B of the Contractor and Professional Services Agreement, with payments made within a reasonable time after receipt of contractor's invoice, in proportion to services performed. Invoices must contain specific information, and billings not conforming to the format will be returned.

The document mentions material warranties and associated warranty periods in the 75% design submittal deliverables, but specific warranty details are not provided in the excerpt.

Proposals will be evaluated based on proposal quality (5%), firm's qualification/delivery of similar projects (30%), proposed scope of work (50%), client references (10%), and schedule/manpower allocation (5%).

Proposers must be qualified professionals with experience relevant to the project. The proposal should include resumes of key personnel, team experience with similar projects, and references. A negative history disclosure is also required.

The document does not explicitly state penalties for non-performance or delays, but it does mention that failure to maintain required insurance shall constitute a default and material breach, and failure to obtain a business license is grounds for termination.

The document does not specify a deadline for challenges or objections.

Submitting a proposal implies agreement to all terms and conditions. Exceptions must be clearly defined. Failure to comply with insurance requirements, business license requirements, or to assign competent personnel can lead to termination or disqualification.

Proposals are due by 2:00 PM on Friday, July 31, 2026.

Payment will be made for services performed in accordance with the agreement, with a total not to exceed a specified dollar amount. Invoices are to be submitted monthly.

Proposals will be evaluated based on proposal quality (5%), firms qualification (30%), delivery of similar projects (50%), client references (10%), and manpower allocation (5%).

Proposals must conform to the requirements outlined in section III, including a work plan, key personnel background, team experience, references, manpower allocation, and cost details.

Questions regarding the RFP must be submitted by 5:00 PM on July 21, 2026.

Proposals that do not comply with all requirements or are submitted after the deadline will not be considered. Failure to maintain required insurance or obtain a business license can also lead to default and termination.

Proposals must be received by 2:00 PM on Friday, July 31, 2026. To be considered, proposals must be received by 2:00 pm on friday, july 31, 2026. late proposals will not be considered.

Payment will be made for services rendered pursuant to the agreement at the times and in the manner set forth in Exhibit B, Compensation. city shall pay contractor for services rendered pursuant to this agreement at the times and in the manner set forth in exhibit b, entitled compensation.

Proposals will be evaluated based on proposal quality (5%), firm's qualification (30%), delivery of similar projects (50%), client references (10%), and manpower allocation (5%). selection criteria: criteria weight proposal quality 5 firms qualification delivery of similar 30 projects proposed scope of work 50 client references 10 manpower allocation 5

The selected consultant will be required to enter into the City's standard contractor and professional services agreement without changes. he selected consultant shall be required to enter into the citys standard contractor and professional services agreement attachment 1.

Proposals that do not comply with all requirements or the proposal deadline will not be considered. proposals, which do not comply with all the requirements per or the proposal deadline, will not be considered.