East Palo Alto City Bids, CA

The proposal submittal deadline is October 7, 2026, at 2:00 p. m. proposal submittal deadline october 7, 2026, at 2: 00 p. m.

Vendors shall provide complete warranty information, including standard manufacturers warranty, exclusions, warranty duration, and warranty claim procedures. The vendor shall provide complete warranty information, including:

The final selection will be the vendor which, in the city's opinion, is the most responsive and responsible, meeting the city's requirements in providing the equipment, and is in the city's best interests. cost will be only one factor in determining the selection, and as such, the contract might not be awarded to the lowest responsible proposer.

Vendors must provide at least three references for comparable equipment purchases completed within the past five years. provide at least three 3 references for comparable equipment purchases completed within the past five 5 years.

Failure to comply with the requirements set forth in this rfp may result in disqualification. failure to comply with the requirements set forth in this rfp may result indisqualification.

The city must be invoiced on a quarterly basis. The city must be invoiced on a quarterly basis.

Proposals will be ranked based on total scores to identify the proposal that offers the best value to the city. the proposals will be ranked based on total scores to identify the proposal that offers the best value to the city.

Contractors must hold an active C49 or D49 license, obtain a city business license, and be registered with DIR. each contractor submitting a proposal must hold an active c49 tree and palm contractor license or d49 tree service contractor license

For failing to pay prevailing wages, the contractor will forfeit up to $200 for each calendar day. pursuant to labor code ****, contractor and any subcontractor will forfeit to city as a penalty up to 200 for each calendar day

Any protest must be submitted no later than 5:00 p. m. , on the fifth business day following the date of the notice of selection. any protest challenging the city's intended selection or the selection process must be submitted no later than 5: 00 p. m. , on the fifth businessday following the date of the notice of selection.

Repeated or serious nonperformance or deficient performance may result in termination of contract or withholding of payment. repeated or serious nonperformance or deficient performance may result in: o termination of contract o withholding of payment

The city expects to evaluate the proposals based on evaluation criteria including the following, which are not necessarily listed in order of importance: criteria points quality of proposal and responses to specific questions, experience providing economic development services for cities in california, relevant qualifications of key personnel assigned to this project, accessibility of key personnel to the city's staff during the project, understanding of the city's objectives, approach to implementation of tasks, reasonableness of fees and cost proposal, references. criteria points quality of proposal and responses to specific questions

The selection criteria include relevant qualifications of key personnel assigned to this project. relevant qualifications of key personnel assigned to this project

Protest claims must be submitted within 72 hours of the deadline for proposals. if a proposer wishes to contest the submission of another proposal or the substance of another proposal, this email must be sent within 72 hours of the deadline for proposals.

The city has a maximum budget of 100,000 per fiscal year. the city has a maximum budget of 100, 000 per fiscal year

Deliveries shall arrive within the city's designated delivery window of 10:30am-11:15am. deliveries shall: o arrive within the city's designated delivery window of 10:30am-11:15am

The selection criteria include qualifications (20 points), experience (20 points), approach to senior nutrition and meal quality (20 points), menu quality, variety, and cultural (15 points), responsiveness service delivery and quality assurance plan (15 points), cost overall value (15 points), dietary accommodation capabilities (10 points), and client references (5 points). criteria points qualifications experience 20 approach to senior nutrition and meal quality 20 menu quality, variety, and cultural 15 responsiveness service delivery and quality assurance plan 15 cost overall value 15 dietary accommodation capabilities 10 client references 5 total 100

Proposers must demonstrate experience providing similar services for other public agencies, with an emphasis on California jurisdictions and agencies. describe your experience providing similar services for other public agencies, with an emphasis on california jurisdictions and agencies

Repeated late, incomplete, unsafe, or incorrect deliveries may constitute grounds for corrective action or termination of the contract. repeated late, incomplete, unsafe, or incorrect deliveries may constitute grounds for corrective action or termination of the contract.

Questions regarding the information in the rfp package must be submitted by email by the date and time listed on the cover sheet as questions due date. all questions must be received by the date and time listed on the cover sheet as questions due date.

Proposals which do not comply with all the requirements may not be considered. proposals which do not comply with all the requirements may not be considered.

The city's community services division budgets 55,000 to 70,000 annually for the provision of meal services. the city's community services division budgets 55, ****, 000 annually for the provision ofmeal services

Firms must have at least five years of street sweeping experience, preferably with a city comparable in size to East Palo Alto. Firms must have at least five years of street sweeping experience