Leesburg City Bids, VA

The bid notice states that responses must be received by the division of procurement prior to 4:00 p. m. , local atomic time on May 19, 2026.

The bid notice indicates that sample submission is not applicable for this request for information.

The bid notice states that the close date for submission is May 29, 2026, 05:00:00 PM ET.

This is a Request for Qualifications, indicating that qualification of bidders is a primary criterion.

The bid notice states that the question cut off date is May 19, 2026, 03:00:00 PM ET.

The deadline for proposal submission is prior to 4:00 p. m. on May 26, 2026, as stated in the bid notice.

The bid notice states that upon receipt of invoice and final inspection and acceptance of the equipment and/or service, the county will render payment within thirty 30 days unless any items thereon are questioned. The bid notice also mentions that interest shall accrue at the rate of one percent 1 per month for any late payments, unless invoice items are questioned.

The selection of the successful contractor will be based on the following criteria: ability to meet scope of service requirements (25 points), demonstrated ability to effectively work in changing partisan environment (15 points), credentials and related experience for firm and key staff (25 points), proposal format (10 points), compliance with contractual terms (5 points), and cost of service (20 points).

Offerors must provide evidence that they have been in business providing similar services for at least the last five 5 years.

The bid notice mentions that if the contractor fails to deliver the proper items/services at the time and places contracted for, or within a reasonable period of time thereafter, or fails to make a timely replacement of rejected items/services, the county may purchase items/services of comparable quality and quantity in the open market to replace the undelivered or rejected items/services. The contractor shall reimburse the county for all costs in excess of the agreement price when purchases are made in the open market, or an amount equal to the additional expense incurred by the county as a result of the contractor's nonperformance shall be deducted from any balance the county owes to the contractor from prior transactions.

The bid notice states that the contractor shall give written notice to the purchasing agent of intent to file a claim for money or other relief within ten 10 calendar days of the occurrence giving rise to the claim or at the beginning of the work upon which the claim is to be based, whichever is earlier. The claim, with supporting documentation, shall be submitted to the purchasing agent no later than sixty 60 days after final payment.

The closing date for proposals is June 3, 2026, at 4:00 p. m.

The bid notice states that the capabilities of the consultant shall have the following characteristics: a. Ability to provide building condition evaluations to unique and functional county sites. b. Provide detailed and fully comprehensive building condition evaluation assessments. c. Building assessments may address energy efficiency, building envelope design, and survey of various building systems and operation. d. Present approach and descriptions of proposed evaluations to community and end user groups. e. Provide superior building construction evaluation services.

An optional preproposal conference will be held virtually using Microsoft Teams on May 7, 2026, at 11:00 a. m.