Upgrade Pass Government Bids & RFPs

Proposals must be received by Wednesday, August 12, 2026, by 2:00 p. m. MT.

The proposer will be paid pursuant to the terms of the contract.

The city will solicit, evaluate, and award contracts based upon the proposers alignment with the citys values as it relates to its approach, proven experience, ability to perform work, costs, and pricing. Best value will be determined.

Each proposer must be prequalified in category 2b. General Building occupied buildings at or above $50,000,**** monetary level.

An optional site visit is scheduled for July 22, 2026, at 10:00 a. m. MT. Preregistration is required by July 17, 2026.

Failure to strictly comply with RFP requirements, submission of inaccurate or false information, improper communications or collusion, default or termination for cause of public or private contracts within the past five years, delinquent arrearages owed to the city, and failure to submit proof of licensing or franchise authority may result in disqualification.

Bids must be received electronically by August 6, 2026, by 2:00 PM CST. any bid received after closing time will be returned unopened.

Payment terms are Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later. Payment terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required. The manufacturers standard published warranty and provisions shall apply, unless more stringent warranties are otherwise required by Grambling State University and specified in the solicitation.

The intent is to award this bid on an all-or-none basis to the lowest responsible and responsive bidder. The intent to award this bid on an all or none basis to the lowest responsible and responsive bidder will be stated on the bid form.

Contractors submitting a bid must demonstrate they have been doing business for a minimum of three years prior to the bid opening date and must be an authorized dealer for all equipment. must be an organization doing business for a minimum of three years prior to the bid opening date must be an authorized dealer for all the equipment

Liquidated damages of $250 per day will be assessed for substantial completion delays. he liquidated damages stated in 250 twohundred and fifty dollars per day are listed in the proposal form.

A pre-bid site visit is mandatory and scheduled for July 16, 2026, at 1:00 PM. Prebid meeting: scheduled for july 16, 2026 at 1:00 pm in the facilities conference rm, located on 1 facilities dr. grambling, la ****: 2212. h bidders must attend and stay at any mandatory prebid meeting.

Any person aggrieved by the proposed award has the right to submit a protest in writing within fourteen (14) days of the award/intent to award. Any person aggrieved by the proposed award has the right to submit a protest in writing, in accordance with R. S. 39:1671, to the University Purchasing Director, within fourteen 14 days of the awardintent to award.

Failure to comply with mandatory requirements, submitting late bids, or unauthorized substitutions may lead to disqualification. Failure to comply with any mandatory requirements shall be cause for rejection of bid.

Submissions are due: Date: 8/19/2026 Time: 2:00 PM. Submissions are due: Date: 8/19/2026 Time: 2:00 PM

A preproposal meeting is scheduled for 7/16/2026 at 10:00 AM at SSC Facilities Services, Conf Rm 204. preproposal meeting location if applicable: ssc facilities services, conf rm 204 date: 7/16/2026 time: 10:00 am

The anticipated period of performance is 230 days after notice to proceed.

Payment will be made by the government. Invoices are to be submitted to the address shown in block 18a unless otherwise specified.

Award will be made to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. Proposals will be evaluated using FAR part 12 and rated as either technically acceptable or technically unacceptable. Of the proposals rated technically acceptable, award will be made to the responsible offeror with the lowest evaluated price.

Offerors must be registered in the System for Award Management (SAM). Technical capability will be evaluated based on experience with vertical transportation systems, historical buildings, building control systems, secure government facilities, and ability to meet project scope and schedule.

An optional site visit is tentatively scheduled for June 24, 2026. Prospective offerors are welcome to attend an optional site visit tentatively scheduled with bep representatives for 24 june2026, at the washington, dc site.

Failure to provide complete and accurate information in the proposal, including pricing for all items, may render the offer unacceptable and ineligible for award consideration.