This Request for Proposal (RFP) from the University of Texas at Austin seeks a qualified vendor to provide custodial services for various locations including the Pickle Research Campus (PRC), other Austin locations, and the Dell Pediatric Research Institute (DPI). The anticipated contract term is up to 3 years, starting September 1, 2026. Proposals are due by Friday, May 15, 2026. A mandatory pre-proposal meeting and site visit will be held on Wednesday, April 22, 2026. Vendors must have at least five years of experience in custodial services, with one current or prior education-related contract. A Veteran Heroes United in Business (VETHUB) subcontracting plan is required for contracts expected to be $100,000 or more. The selection criteria will focus on respondents' qualifications, quality of proposed services, pricing, and staffing resources. The university uses the Bonfire portal for proposal submissions and communication.
The proposal submittal deadline is Friday, May 15, 2026, at 2:30 PM CT.
The University's standard payment terms are net 30 days, as mandated by the Texas Prompt Payment Act. The University also utilizes a single-use account (SUA) program for payments.
The successful proposer will be selected based on the proposal that is most advantageous to the University, considering service, total overall cost, and project management expertise. The evaluation criteria include respondents' qualifications, abilities, and reputation (20%), quality of proposed goods or services methodology and approach (30%), price proposal and long-term cost (20%), and staffing resources and past business relationship strength with the University (30%).
Proposers must have a minimum of five years of experience providing custodial services, with at least one current or prior education-related contract. They must also provide an onsite project manager with a minimum of five years of experience in custodial services and at least two years in a supervisory capacity.
A pre-proposal meeting and site visit is scheduled for Wednesday, April 22, 2026, at 1:00 PM CT. This visit is mandatory for proposers.
The deadline for questions from suppliers is Friday, April 24, 2026, at 2:30 PM CT.