The Illinois Secretary of State is seeking bids for the printing of 1,000,000 secure power of attorney forms (VSD ****). The contract term is upon execution through June 30, 2027, with no renewal options. Bids must be submitted electronically through BidBuy by July 29, 2026. Detailed specifications for the forms, including stock, ink, layout, security features, numbering, and delivery, are provided. Proofs are required within 10 days of award. Delivery of the full order is due by December 31, 2026. Subcontractors are allowed. The award will be made to the responsive and responsible bidder submitting the lowest price.
The full order of 1,000,000 forms must be delivered by December 31, 2026. The full order of 1,000,000 by december 31, 2026.
Payments will be made in accordance with the State Prompt Payment Act and rules. Payments, including late payment charges, will be paid in accordance with the state prompt payment act and rules when applicable.
Vendor warrants that supplies will conform to specifications, be merchantable, of good quality, free from defects for twelve months, fit for intended use, comply with laws, be of good title, and not infringe intellectual property rights. Vendor warrants that the supplies furnished under this contract will: a conform to the standards, specifications, drawings, samples or descriptions furnished by the state or furnished by the vendor and agreed to by the state, including but not limited to all specifications attached as exhibits hereto b be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing, and fit and sufficient for the intended use
The award will be made to the responsive and responsible bidder who submits the lowest price. if the state issues an award, the award will be made to the responsive and responsible bidder who submits the lowest price.
Bidders must be qualified vendors and responsible, meaning they have the capability in all respects to perform the contract requirements and possess the integrity and reliability for good faith performance. a responsible bidder is one who has the capability in all respects to perform fully the contract requirements and who has the integrity and reliability that will assure good faith performance.
The state reserves the right to send a representative to the printing plant for final approval of the form. after final proofs of this application have been approved, the vehicle services department reserves the right to send a representative or representatives to the printing plant of the successful bidder for final approval of the form, including color and density of the color of the inks on the form at the time of the get ready and start up of the press.
Protests related to specifications must be received no later than 14 days after the solicitation was posted. Protests related to rejection of bids or awards must be received within 7 days after the protesting party knew or should have known of the facts. for protests related to specifications, the protest review office must physically receive the protest no later than fourteen 14 days after the solicitation or related addendum was posted to the bulletin.
Bids that do not adhere to form and content requirements may not be considered. Failure to submit bids electronically through BidBuy by the deadline will result in disqualification. bids that do not adhere to form and content of the invitation for bid requirements may not be considered.
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