Northbrook City Bids, IL

The RFQ due date is Thursday, July 2, 2026, at 1:00 p. m. The expected effective date of the sublease agreement is in Quarter 3, 2026.

The submitted proposals will be reviewed and selected based upon factors including but not limited to: qualifications of owneroperator, the proposed use of the subleased space, completeness of business model approach, experience with similar businesses with references, ability to provide a point-of-sale system, ability to provide a variety of high-quality retail options, ability to provide quality food, entity size, location, history, resources, etc. , and preference for businesses already located in Northbrook.

Minimum qualifications include: ability to obtain a valid license to do business in Illinois, Cook County, and Northbrook; possess or ability to obtain required licenses/certifications; proven experience operating a business or similar business; thorough understanding of applicable regulations; and ability to obtain sufficient insurance.

A pre-proposal meeting and walkthrough is scheduled for Thursday, June 4, 2026, at 1:00 p. m. at **** Shermer Road, Northbrook. Attendance at this meeting is encouraged, and the Village reserves the right to reject proposals from those who fail to attend.

The notice does not mention the submission of samples.

Questions and requests for information must be submitted via email before 3:00 p. m. local time on Thursday, June 18, 2026.

The proposal submittal deadline is Wednesday, May 27, 2026, at 10:00 AM. Proposals received after this time will not be accepted. The holiday lights installation is to be completed no later than August 11, 2026. The winter display installation is tentatively scheduled between November 2-13, 2026, with removal by January 20, 2027. Holiday light removal must be completed no later than April 30, 2029. The bid notice states, all proposals must be delivered to and received by owner no later than the due date regardless of postmark date.

The proposer shall submit monthly written requests for payment based on work completed. Requests are due by the first day of each month for consideration at board meetings. Payments may be subject to deductions for proposer's failures. Installation of holiday lighting and removal of holiday lighting will be invoiced on a lump sum basis. Installation and rental of winter displays will also be invoiced on a lump sum basis, with removal incidental to the contract. Maintenance of holiday lighting will be invoiced on a time and materials basis. The owner and park district will be invoiced separately for their respective scopes of work. The bid notice states, he proposer shall submit to owner monthly a written request for payment based on the amount of work completed and services provided since the previous request for payment.

The vendor shall provide a minimum 12-month guaranty covering all labor and materials to correct any work that fails under normal circumstances within the warranty period. The bid notice states, The vendor shall provide a minimum 12month guaranty covering all labor and materials to correct any work that fails under normal circumstances within the warranty period.

Proposals shall be evaluated based on sample winter display submittals, design and visual impact, available display resources, pricing, references and experience, and customer service. The owner reserves the right to choose the overall best proposer according to its criteria. The bid notice states, Proposals shall be evaluated as follows not listed in order of priority: 1. sample winter display submittals recommendations 2. design and visual impact 3. available display resources 4. pricing 5. references and experience 6. customer service.

Proposers must be qualified contractors and demonstrate the capability to provide services required in accordance with the proposal specifications. Proposers with extensive municipal experience will be preferred. The bid notice states, Proposers must be qualified contractors and demonstrate the capability to provide services required in accordance with the proposal specifications.

Proposer shall be solely liable for any fines or civil penalties imposed by any governmental or quasi-governmental agency or body that may arise out of or in connection with proposer's performance or failure to perform the work. The bid notice states, Proposer shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasigovernmental agency or body that may arise, or be alleged to have arisen, out of or in connection with proposers performance of, or failure to perform, the work or any part thereof.

All proposers are strongly encouraged to attend a pre-proposal meeting walk-through on Thursday, May 14, 2026, at 10:00 AM at the Village of Northbrook Village Green Park fountain. The bid notice states, All proposers are strongly encouraged to attend a preproposal meeting walkthough on Thursday, may 14, 2026 at 10:00 a. m. at the village of northbrook village green park fountain at intersection of shermer rd and meadow rd.

As part of their submission, the vendor shall provide sample designs of a winter display for the identified sites. The vendor will also supply a sample of the proposed lights to the village for approval prior to installation. The bid notice states, As part of their submission to this request for proposals, the vendor shall provide sample designs of a winter display for the identified sites.

Questions and inquiries regarding this RFP are due Friday, May 15, 2026, at 3 p. m. An addendum addressing all questions will be issued by 3 p. m. on Tuesday, May 19, 2026. The bid notice states, Questions and inquiries regarding this rfp are due friday, may 15, 2026 at 3 p. m.

The proposal submittal deadline is Wednesday, May 27, 2026, at 10:00 AM. Proposals received after this time will not be accepted. The holiday lights installation is to be completed no later than August 11, 2026. The winter display installation is tentatively scheduled between November 2-13, 2026, with removal by January 20, 2027. Holiday light removal must be completed no later than April 30, 2029. The bid notice states, all proposals must be delivered to and received by owner no later than the due date regardless of postmark date.

The proposer shall submit monthly written requests for payment based on work completed. Requests are due by the first day of each month for consideration at board meetings. Payments may be subject to deductions for proposer's failures. Installation of holiday lighting and removal of holiday lighting will be invoiced on a lump sum basis. Installation and rental of winter displays will also be invoiced on a lump sum basis, with removal incidental to the contract. Maintenance of holiday lighting will be invoiced on a time and materials basis. The owner and park district will be invoiced separately for their respective scopes of work. The bid notice states, he proposer shall submit to owner monthly a written request for payment based on the amount of work completed and services provided since the previous request for payment.

The vendor shall provide a minimum 12-month guaranty covering all labor and materials to correct any work that fails under normal circumstances within the warranty period. The bid notice states, The vendor shall provide a minimum 12month guaranty covering all labor and materials to correct any work that fails under normal circumstances within the warranty period.

Proposals shall be evaluated based on sample winter display submittals, design and visual impact, available display resources, pricing, references and experience, and customer service. The owner reserves the right to choose the overall best proposer according to its criteria. The bid notice states, Proposals shall be evaluated as follows not listed in order of priority: 1. sample winter display submittals recommendations 2. design and visual impact 3. available display resources 4. pricing 5. references and experience 6. customer service.

Proposers must be qualified contractors and demonstrate the capability to provide services required in accordance with the proposal specifications. Proposers with extensive municipal experience will be preferred. The bid notice states, Proposers must be qualified contractors and demonstrate the capability to provide services required in accordance with the proposal specifications.

Proposer shall be solely liable for any fines or civil penalties imposed by any governmental or quasi-governmental agency or body that may arise out of or in connection with proposer's performance or failure to perform the work. The bid notice states, Proposer shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasigovernmental agency or body that may arise, or be alleged to have arisen, out of or in connection with proposers performance of, or failure to perform, the work or any part thereof.

All proposers are strongly encouraged to attend a pre-proposal meeting walk-through on Thursday, May 14, 2026, at 10:00 AM at the Village of Northbrook Village Green Park fountain. The bid notice states, All proposers are strongly encouraged to attend a preproposal meeting walkthough on Thursday, may 14, 2026 at 10:00 a. m. at the village of northbrook village green park fountain at intersection of shermer rd and meadow rd.

As part of their submission, the vendor shall provide sample designs of a winter display for the identified sites. The vendor will also supply a sample of the proposed lights to the village for approval prior to installation. The bid notice states, As part of their submission to this request for proposals, the vendor shall provide sample designs of a winter display for the identified sites.

Questions and inquiries regarding this RFP are due Friday, May 15, 2026, at 3 p. m. An addendum addressing all questions will be issued by 3 p. m. on Tuesday, May 19, 2026. The bid notice states, Questions and inquiries regarding this rfp are due friday, may 15, 2026 at 3 p. m.

The bid submission deadline is Thursday, May 7, 2026, at 11:00 am local time.

The village reserves the right to award the contract in a manner best serving the interest of the village.

The bid notice does not mention the submission of samples.

The bid submittal deadline is Monday, April 13, 2026, at 10:00 a. m. central time. The bid notice states, Responses received by the designated contact after 10:00 a. m. , central time, April 13, 2026 will not be accepted and will be returned to the sender unopened.

The bid notice states that all payments shall be made within 30 days of submission of acceptable written and/or digital reports and geodatabase. It also mentions, Owner shall let the contractor know if reports and geodatabase are acceptable within seven working days of submission.

The bid notice states that the work, and all of its components, shall be of merchantable quality, free from any latent or patent defects and flaws in workmanship, materials, and design, and shall strictly conform to the requirements of this contract proposal. These warranties shall be in addition to any other warranties expressed or implied by law.

The bid notice states that bids shall be evaluated based on bid rates, emergency response rates, compliance with specifications, previous municipality experience, references, and submittal compliance. The owner reserves the right to choose the overall best bid according to the owner's criteria, and the owner's decision will be final.

The bid notice requires that contractors must be qualified roofing contractors and demonstrate the capability to provide services required in accordance with the bid specifications. It also states, The contractor shall maintain a valid unlimited roofing license for the entire duration of the contract. Proof of a current license must be submitted with the initial bid. The contractor is required to be a certified GarlandDBS, Inc. installer/maintenance contractor.

The bid notice states, Bidder shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasi-governmental agency or body that may arise, or be alleged to have arisen, out of or in connection with bidder's performance of, or failure to perform, the work or any part thereof.

A mandatory pre-bid meeting and walkthrough is required. The bid notice states, All bidders must attend a prebid meeting walkthough on Friday, April 3 at 8:00 a. m. at the Village of Northbrook Public Works Center. . . Owner reserves the right to reject all bids submitted by bidders who fail to attend this prebid meeting.