Osteopathic Government Bids & RFPs

The bid opening date is June 1, 2026, at 3:00 p. m. Delivery of a bid after the bid opening date and time will result in bid disqualification.

The bid notice states that payments for goods/services will be made in arrears only upon receipt of a proper invoice, detailing the goods/services provided or receipt of the goods/services, whichever is later. Payments for software maintenance, licenses, or subscriptions may be paid annually in advance.

The vendor expressly warrants that the goods and/or services covered by this contract will conform to the specifications, drawings, samples, or other description furnished or specified by the agency, be merchantable and fit for the purpose intended, and be free from defect in material and workmanship.

The agency will evaluate three firms based on qualifications, experience, and past performance (60 points), anticipated concepts and methods of approach (25 points), and oral interview (15 points), for a total of 100 points. The state shall select the best value solution according to W. Va. Code 5G-1-3.

Vendors must include a statement of qualifications and performance data, including information regarding staff qualifications and experience, references, copies of certifications or degrees, proposed staffing plan, and descriptions of past projects completed.

The bid notice mentions liquidated damages, stating that vendor shall pay liquidated damages in the amount specified below or as described in the specifications. However, it also states that liquidated damages are not included in this contract.

A mandatory pre-bid meeting will be held on Monday, May 18, 2026, at 1:00 p. m. in the executive conference room of the testing center, 400 Lee Street, North Lewisburg, WV. All vendors submitting a bid must attend this mandatory pre-bid meeting.

Vendors may submit questions relating to this solicitation to the WVSOM Department of Contracts and Procurement in writing. All questions must be submitted on or before May 19, 2026, at 4:30 p. m.

The bid opening date and time is Friday, May 1, 2026, at 10:00 a. m. ET. The project timeline indicates a total duration of 12 months, from June 2026 to June 2027, with specific phase target dates provided in the RFP.

The bid notice states that payments for goods/services will be made in arrears only upon receipt of a proper invoice, detailing the goods/services provided or receipt of the goods/services, whichever is later. Payments for software maintenance, licenses, or subscriptions may be paid annually in advance. Vendors must accept payment by electronic funds transfer and P-card.

The vendor expressly warrants that the goods and/or services covered by this contract will conform to the specifications, drawings, samples, or other description furnished or specified by the agency, be merchantable and fit for the purpose intended, and be free from defect in material and workmanship.

This procurement method requires award to the highest scoring vendor, rather than the lowest cost vendor, based upon a technical evaluation of the vendors technical proposal and a cost evaluation. This process is commonly referred to as a best value procurement.

Vendors must have a minimum of five years of experience providing website design, development, and/or hosting services. They must also demonstrate successful completion of at least three comparable website projects within the past five years, experience implementing and supporting a CMS, experience providing website hosting and infrastructure services, experience delivering WCAG 2. 1 AA accessible websites, provide a proposed staffing plan, and provide references for prior comparable engagements.

The bid notice mentions that repeated SLA breaches within a rolling 90-day period will trigger service credits applied to the next invoice according to a schedule proposed by the vendor and accepted by WVSOM. Repeated nonconformance during the managed services term may trigger service credits or termination for cause.

A mandatory pre-bid meeting will be held virtually on Monday, March 30, 2026, at 1:30 p. m. ET. Vendors must email ***@***. *. * to register by Friday, March 27, 2026.

Vendors may submit questions relating to this solicitation in writing on or before April 10, 2026, at 4:30 p. m. ET. A written response will be published in a solicitation addendum if a response is possible and appropriate.

The bid notice states that each bidder must be registered with the west virginia department of tax and revenue prior to the time and date for receipt of bids in order for his bid to be considered.

The bid notice states that a prebid conference will be held at 1: 30 p. m. local time, on february 13, 2026, at the wvsom testing center, executive conference room tc102. attendance at prebid conference is mandatory for prime contract bidders only.