This is an Invitation to Bid (ITB) from the Contra Costa Water District (CCWD) for leadfree waterworks materials for Fiscal Year 2027 (July 1, 2026 - June 30, 2027). Bids must be submitted electronically in searchable PDF format along with an Excel pricing spreadsheet as separate files via the PlanetBids portal by 10:00 AM PST on Friday, April 10, 2026. No faxed or emailed bids will be accepted. CCWD is soliciting domestic products only. The successful bidder will have 15 days after selection to provide required insurance documents and register with CCWD's insurance compliance tracking system. Prevailing wages must be paid as determined by the California Department of Industrial Relations. All electronic deliverables must meet WCAG 2. 1, Level AA accessibility standards. Questions regarding the materials must be submitted via the PlanetBids website by 4:00 PM PST on Friday, March 20, 2026, with responses published on March 26, 2026, via addendum. CCWD reserves the right to reject any or all bids and to award based on best value, not necessarily the lowest bid. Delivery locations include Concord, Oakley, and Brentwood, California. Pricing must be firm for the contract period. Distributors must provide part numbers and note any import substitutions with complete manufacturer information. A bid guarantee is required. The contract term is typically twelve months, commencing July 1st.
The submittal deadline for bids is 10:00 AM PST on Friday, April 10, 2026.
The bid notice states that full payment shall be made for accepted materials within 45 days after receipt of invoice.
The vendor warrants that the goods specified shall be free from defects in design, material, and workmanship, and will be fit for the purposes for which they were sold.
The bid notice states that bids may be awarded to the lowest, responsive, and responsible bidder meeting the specifications, considering factors such as unit cost, product specifications, warranties, delivery capabilities, and bidder reputation. CCWD reserves the right to award to other than the lowest responsible bidder if it is in the best interest of the district.
A qualified bidder is one determined by the district to meet standards of business competence, reputation, financial ability, and product quality. A responsive bidder has submitted a bid that conforms in all material respects to the terms and conditions. A responsible bidder has the capability in all aspects to perform full contract requirements and has the integrity and reliability to assure good faith and specific performance.
The bid notice mentions that if a bidder withdraws their bid in a manner other than provided for in the specifications, or fails to execute the contract, provide insurance and bonds, or timely provision of materials, the bidder shall pay any and all additional costs incurred by CCWD in obtaining the materials from another firm or bidder.
The bid notice states that CCWD will not be conducting a voluntary or mandatory prebid meeting.
Questions concerning leadfree water works materials must be received by 4:00 PM, Friday, March 20, 2026.