This is a Request for Proposal (RFP) for Assistive Technology Services for the Red Clay Consolidated School District. Proposals must be submitted electronically to ***@***. *. * by May 20, 2026, at 2:00 PM. The bid opening will be held online. Vendors may have an opportunity for discussions and revisions of proposals. The award will be made to the responsible vendor whose proposal is most advantageous, considering evaluation factors such as experience, ability to serve diverse needs, professional learning provision, cost, supervision, and administrative support. The contract period is from August 1, 2026, to July 31, 2027, with an option to renew. Bid deposit and performance bond requirements are waived. Questions should be directed to Ms. Latoya M. Strickland via email. Vendors are responsible for checking the state of Delaware website for addendums. Criminal background checks are required for personnel working with children. Vendors must submit a budget including hourly rates for services and their capacity to serve students. Insurance requirements include general liability and professional liability insurance of at least $1,000,000. Three business references are required. The district reserves the right to terminate the contract with 30 days' written notice. Nonperformance may result in the district purchasing equivalent products on the open market and charging the contractor for the difference in cost.
The deadline for submitting proposals is May 20, 2026, at 2:00 PM.
The document mentions that invoices must be completely identifiable, supported by delivery receipts where specified, and contain specific information including unit price, extended price, and any prompt payment discount offered. It also states that a final payment for performance shall not relieve the successful bidder of responsibility for faulty materials or workmanship.
The supplier agrees that the supplies or services furnished under the contract shall be covered by the most favorable commercial warranties the supplier gives to any customer for such supplies or services, and that the rights and remedies provided are in addition to and do not limit any rights afforded to the districts by any other clauses of the contract. A final payment for performance shall not relieve the successful bidder of responsibility for faulty materials or workmanship.
The award shall be made to the responsible vendor whose proposal is most advantageous to the school district, taking into consideration the evaluation factors set forth in the RFP, which include experience providing similar related services, ability to serve a diverse range of student needs, ability to provide professional learning and staff support/technical assistance, cost to run program (hourly rates), supervision of staff, and administrative support.
Vendors must provide evidence of criminal background checks or evidence of current employment in the RCCSD or other State of Delaware public school district, and a State of Delaware license for assistive technology specialist staff with a minimum of 3 years of experience in delivering related services in a school setting. They must also demonstrate continuing education offerings for their professional staff and provide records of training in current practices on a yearly basis.
In the event the contractor does not fulfill its obligations under the terms and conditions of this contract, the Red Clay Consolidated School District may purchase equivalent product on the open market, and any difference in cost between the contract prices and the open market price shall be the responsibility of the contractor.
The districts may also request bidders to submit samples for examination and appraisal. Requested samples shall be submitted at no cost to the districts and may be required either prior to, at the time of the bid opening, or within ten calendar days following the request. Samples not provided as requested will be a reason to reject the bid for that item.
