Paint Booth Government Bids & RFPs

A mandatory pre-proposal meeting is scheduled for June 9, 2026, at 10:00 AM at the Fleet Maintenance Facility, **** Happy Jack Road, Cheyenne, WY ****.

Bids are due by June 30, 2026, at 3:00 p. m. local time. Repairs are expected to be completed within 5 working days for minor repairs (up to $2,500), 10 working days for repairs from $2,501 to $4,000, and 15 working days for repairs over $4,001 after estimate approval, unless otherwise agreed upon.

Payment shall be made after satisfactory performance of the contract and upon receipt of a properly completed invoice. The city reserves the right to withhold payments for contractor failure to perform. Prompt payment discounts are not considered in bid evaluation, but if offered, a minimum of 20 days must be allowed. Otherwise, payment is due 30 days after receipt of an approved invoice.

Completed paint repairs shall be warranted against peeling, bubbling, fading, or other workmanship defects. The contractor warrants all goods and services furnished in accordance with the contract and the Uniform Commercial Code, and shall transfer all standard manufacturer warranties.

Award will be made to the lowest responsive and responsible qualified bidder based on the total base bid and discounts. Special consideration for responsibility includes prior experience, quality of services, conformity with specifications, suitability to delivery terms, and demonstrated competence through references and qualifications.

Service provider must be located within 5 miles of the City of Lynchburg. They must provide secured parking/storage facilities with gates, camera, and security system. They must also provide an example invoice, and submit insurance (auto, general liability, etc. ) with their bid. Technicians must be certified by ASE, OEM, or I-CAR for frame repairs. Technicians and recovery/recycling equipment for AC systems must be EPA Section 609 certified.

Repairs taking more than 30 days without prior approval may be subject to liquidated damages at a rate of **** per day. Failure to comply with marking instructions may result in the contractor bearing the risk of loss, damage, late delivery, or misdelivery.

The city reserves the right to conduct on-site inspections of any bidder's facilities prior to award. The city also reserves the right to inspect any facility where service is currently being performed, or at any site where services may be performed at any time during the contract period.

Protests to award a contract must be in writing and received by the City Manager no later than five (5) business days after announcement of the award or decision to award. Legal action against the city requires exhaustion of all administrative remedies and compliance with the Lynchburg Public Procurement Code and Virginia Public Procurement Act.

Contacting city representatives not expressly authorized in the solicitation concerning its contents may result in disqualification. Failure to inform oneself of conditions, requirements, and specifications before submitting bids is at the bidder's own risk. Failure to acknowledge posted addenda may result in bid rejection.

The response to this sources sought notice must be submitted by Friday, June 5, 2026, at 12:00 PM CST.

Interested firms should submit a capabilities package that includes an overview of your firm's ability to provide comprehensive preventative maintenance for paint and sanding booths, blasting media cabinets, and compressed air systems, a summary of management and labor resources, three past performance references with current contact information and contract number, and a description of any anticipated subcontracting.

The bid notice states that all submissions must be received by May 27, 2026, at 1:00 PM EST. Late submissions will not be accepted.

The bid notice states that a site visit is scheduled for May 21, 2026, at 1:30 PM EST. Please notify ***@***. *. * if you plan to attend. There is a form that will need to be completed to get on property prior to the site visit. Please arrive at least 15 minutes early to get on base.

The bid notice states that questions will need to be submitted no later than Fri. , May 22, 2026, by 1:00 PM EST to the contract specialist: kristen. zigmont. civ@army. mil.

The bid notice states that all work shall be completed within 360 calendar days of award.