Single Origin Government Bids & RFPs

Proposals are due by Thursday, June 18, 2026, at 2:00 p. m. , Central Time. Proposals received after this date and time will not be considered.

Vendor receives payment directly from the CP member after delivering products/services and invoicing. All pricing from any contract awarded pursuant to this rfp is fixed pricing. No pricing structure that charges the cost of the product or service plus a percentage of cost is allowed.

All products and/or services provided must be warranted to be free from defects in material, workmanship, and design for a period of one year upon acceptance or payment.

Awards will be made to responsible vendors whose proposals are determined to be the best value to HCDE and CP members. Evaluation criteria include pricing, vendor reputation, quality of goods/services, safety record, and financial capability.

Vendors must be responsible, meaning they have adequate financial resources, can comply with delivery requirements, and are qualified, established firms regularly engaged in the type of business providing the listed products/services.

A vendor may appeal HCDE's award if the appeal is based on deviations from laws, rules, regulations, or HCDE board policies. A complaint/appeal form must be submitted to HCDE's director of choice partners by the close of business on or before the 15th HCDE business day after award of the contract.

A vendor may be disqualified for collusion, illegal activities, non-compliance with existing contracts, or if their proposal is considered non-responsive due to deviations or conditional clauses.

The maximum annual aggregate contract price for all contracts awarded under this CSP for the entire CP cooperative program is $200 million.

The bid notice states that all work must be completed within 90 days of the notice to proceed. all work must be completed within 90 days of notice to proceed unless otherwise approved.

The bid notice states that all contractor-supplied materials and labor shall carry a minimum one-year warranty beginning at final acceptance. All contractor-supplied materials and labor shall carry a minimum one-year warranty beginning at final acceptance.

The bid notice states that the award will be based on price only. PRICE ONLY

The bid notice states that the contractor must hold a Virginia Class B contractor license or higher and perform electrical work under a Virginia Master Electrician. Contractor must: Hold a Virginia Class B contractor license or higher Perform electrical work under a Virginia Master Electrician

The bid notice states that a site visit is scheduled for June 3, 2026, at 9:00 am EDT, with Chris Black as the point of contact. Site visit: June 3, 2026, 9:00 am, EDT, poc: Chris Black

The initial production lead time is 150 days, and the subsequent follow-on production lead time is 120 days.

The solicitation will be evaluated under best value trade-off source selection procedures with product demonstration models (PDM) and past performance confidence being significantly more important than cost or price.

Product demonstration models (PDM) are an evaluation factor.