The City of Arcadia is seeking proposals for video production, broadcast, webstreaming, and ancillary services for City Council meetings. The agreement will be for three years, beginning July 1, 2026, with options for two annual renewals. Services include filming meetings, maintaining equipment records, assisting staff with audio/video needs, controlling lighting, providing live broadcasts and USB copies, closed captioning, and on-call technical support. Proposals must be submitted by May 11, 2026, at 11:00 AM. Key evaluation criteria include thoroughness and understanding of the scope of work, related experience, references, proposal quality, and cost. The final contract award is subject to City Council approval.
The bid proposals are due by May 11, 2026, at 11:00 AM, as stated in the RFP: Proposals due: may 11, 2026, at 11: 00 am.
The bid notice states that the following criteria shall be utilized in selecting the top candidates: criteria points thoroughness understanding of the scope of work 25 related experience 20 references 15 proposal quality 20 cost 20 total 100.
A qualifying proposal must address firm qualifications, including type of organization, size, professional registration and affiliations, qualifications of key team members and partners with resumes, and a minimum of three reference accounts for similar work completed within the last 2 years, as indicated in the RFP: firm qualifications a. type of organization, size, professional registration and affiliations b. identify and present qualifications of key team members and partners, including resumes c. the proposal must provide a minimum of three 3 reference accounts for which similar work has been completed by the contractor within the last 2 years.
The bid notice does not mention a site visit requirement.
The bid notice does not require sample submission.
The deadline for the submission of written questions is April 27, 2026, as stated in the RFP: written questions due: april 27, 2026.