Missouri Western State University is seeking bids for rigging repairs at the Potter Hall Theater. The scope includes replacing head blocks, lift lines, operating lines, rope locks, and fire curtain release boxes, while reusing existing battens, raceway, guide wires, arbors, and loft blocks. Curtains and lighting will be removed and reinstalled. Prevailing wage laws apply, with a penalty for non-compliance. A bid bond of 5% of the total bid amount is required. A mandatory pre-bid meeting will be held on April 10, 2026, at 10:00 a. m. in Potter Hall. Questions are due by April 13, 2026, at 4:00 p. m. CST. Proposals must be submitted by April 24, 2026, at 1:30 p. m. CST, either in writing or electronically. The bid opening will be on April 24, 2026, at 2:00 p. m. CST. Vendors must submit Attachment A (Questionnaire) and Attachment B (Response Cover Sheet), along with a W9 and an affidavit of work authorization. Proposals will be evaluated based on understanding, experience, execution, innovation, cost, timeline availability, and completeness of information.
The submission deadline for confidential proposals is April 24, 2026, at 1:30 p. m. CST. The bid opening is scheduled for April 24, 2026, at 2:00 p. m. CST.
The bid notice states that payment in full will be made within forty-five (45) days after receiving invoices for goods or services rendered as meeting all performance specifications. The notice also mentions that MWSU reserves the right to withhold a portion of the payment until the services have been completed.
The bid notice asks vendors to describe the warranty and/or included maintenance schedule for the product or service in Attachment A, Section B, Question 2. However, a specific warranty period or terms are not explicitly stated in the provided text.
The bid notice indicates that all proposals will be evaluated based on several key criteria: understanding of the purpose, nature, requirements, and vision (10 points); vendor strengths, experience level, and expertise with the project (10 points); ability to execute requirements and specifications with completeness and quality of response, including clear deliverables and compliance (20 points); innovation, market evolution, and approach to modern process improvements to maximize effectiveness and efficiency (5 points); proposed cost (20 points); availability of vendor to complete scope as outlined in timeline on-time and on-budget (20 points); and reference completeness of required information and subsequent reports (10 points). Additional criteria may be considered by the selection committee unique to the product or service (5 points).
Vendors must include Attachment A (Questionnaire) and Attachment B (Response Cover Sheet) with their proposal submission. They also need to provide a completed W9 and a notarized affidavit of work authorization, including completed e-Verify MOU pages if not already enrolled in a federal work authorization program.
The bid notice states that The contractor shall forfeit a penalty to the owner of one hundred dollars per day or portion of a day for each worker that is paid less than the specified rates for any work done under the contract by the contractor or by any subcontractor, in accordance with section ****, RSMo.
A mandatory pre-bid meeting will be held in Potter Hall on Friday, April 10, 2026, at 10:00 a. m.
The last day for questions regarding this RFP is April 13, 2026, at 4:00 p. m. CST. Questions received after this date may not be answered.
