Surf Travel Government Bids & RFPs

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidder's name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

Westchester County remits vendor payments via an electronic funds transfer (EFT) program known as VendorDirect. Any successful bidder that will not accept payment in that method will be considered nonresponsive to our solicitation and their bid may be rejected.

All items delivered must be guaranteed against faulty materials and workmanship.

Failure to deliver within the specified time may be cause for cancellation of the order and/or the removal of bidder's name from bidders list. Any additional costs incurred by the county may be charged to original vendor.

Any successful bidder that will not accept payment via EFT (VendorDirect) will be considered nonresponsive and their bid may be rejected.

The period of performance is 120 days from the date of award to include delivery.

All invoices must be submitted through Wide Area Workflow (WAWF).

The warranty period will cover parts, labor and travel, for two years.

The proposal submission deadline is 05:00 PM local time on August 10, 2026.

Payment will be made by the government according to the clause entitled Allowable Cost and Payment (FAR ****), subject to withholding terms and conditions of the fixed fee or incentive fee clause, as applicable. Payments are processed through Wide Area Workflow (WAWF).

The contractor shall extend the full coverage of any standard commercial warranty normally offered in a similar commercial sale, provided it is available at no additional cost to the government. The warranty period begins upon final acceptance.

Evaluation factors for award are detailed in Section M of the solicitation.

The contractor agrees that a partial basis for award is the list of key personnel proposed. No substitution of key personnel shall be made without prior notification to and concurrence of the contracting officer.

The document does not explicitly detail penalties for non-compliance, but mentions that late submissions, modifications, and withdrawals are subject to specific provisions.

Any contractor employee exhibiting unsafe behavior may be removed from the government site, which shall not relieve the contractor from meeting its contractual obligations.

All items shall be delivered no later than 30 days after award.

Payment terms are Net 30 days after government acceptance of the supply items/service. Payments shall not be made more frequently than monthly in arrears.

The document mentions that inspection will include verifying all parts were received and warranties are in place, but specific warranty details are not provided.

The government shall award a contract on the basis of the lowest evaluated price meeting or exceeding the non-cost factor technical conformance to the requirements of the solicitation (LPTA).

All quoters shall be authorized resellers and/or servicing agents and must identify and/or provide documentation to confirm their claim. Quotations must clearly state license number, product description, quantity, price, and period of performance for each product.

The document does not explicitly state penalties for non-compliance, but mentions that if services are rejected for failure to conform to technical requirements, the contractor shall not be paid, or shall be paid an amount negotiated by the CO.

The document does not specify a deadline for challenges or protests.

Quotations that fail to complete required representations and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. Submitting documents with macros may also lead to disqualification.

Lodging must commence June 16, 2026, and terminate September 15, 2026. Dining must commence June 16, 2026, and end September 15, 2026. ensure that lodging must commence 16 jun 2026 and terminate 15 sept 2026.

Award shall be made on a best value basis utilizing technical, price and price related factors. Quotations received in response to this synopsis solicitation shall be evaluated on a best value basis utilizing the following technical, price and price related factors:

Respondents must fully demonstrate the capability to accomplish the requirements and supply pertinent quote information in sufficient detail. Respondents to this notice must fully demonstrate the capability to accomplish the above and are to supply pertinent quote information in sufficient detail, thus demonstrating a bona fide capability to meet the requirements setforth in specifications.

If a circuitous route is created to meet the mile radius requirement, the bid will not be considered. If a circuitous route is created to meet the mile raduis requirement your bid will not be considered.