Camp Permit Government Bids & RFPs

The contract term will be flexible, with potential for extensions of 3, 5, or 10 years, depending on marketplace changes and mutually agreed-upon terms. The interim extension of the current contract has an outside date of no later than December 31, 2029. he amendment shall be limited to the shortest period necessary and shall terminate earlier of: i implementation of the replacement solution, ii agency termination for convenience upon notice, or iii an outside date of no later than december 31, 2029.

The procurement document mentions potential pricing structures such as per-reservation fees or tiered service charges, and aims to assess various pricing models. by soliciting updated cost proposals from potential vendors, oprd may assess various pricing structures, such as perreservation fees or tiered service charges.

The selection process will consider the selected vendor's cost methodology, project approach, collaboration strategies, solution (current state and future plans), and experience. he selection process will take into consideration oprds determination of its business goals related to the state parks under its management and the selected vendors: cost methodology and related financial benefits to the state.

Vendors will be evaluated based on their platform capabilities, vendor experience, modernization roadmaps, and adherence to human-centered design (HCD) and accessibility standards. oprd will establish clear criteria for evaluation, including platform capabilities, vendor experience, modernization roadmaps, and adherence to hcd and accessibility standards.

Protests regarding the approval of the special procurement can be submitted, and protests of the intent to award will also be accepted and resolved. any affected party may protest the approval of the sp.

The approximate cost of this special procurement is estimated to be $7. 5 million. he approximate cost of this special procurement is estimated to be 7. 5 million, including all system implementation and amendments.

Submissions are due no later than 2:00 p. m. on July 27, 2026. due no later than 2: 00 p. m. on july 27, 2026

Evaluation criteria include quality of goods and services (20%), project and client references (20%), district assigned team services (20%), recent performance of similar size scope (15%), previous experience with schools/public entities (13%), financial stability (7%), and insurance (5%). Evaluation criteria weight quality of goods and services 20 project and client references 20 district assigned team services 20 recent performance of similar size scope 15 previous experience with schoolspublic entities 13 financial stability 7 insurance 5 total 100

Submitters must be licensed MEP engineering firms and provide proof of professional liability, general liability, auto liability, and workers' compensation insurance. They must also submit an organization chart, resumes, financial statements for the last three years, and a comprehensive summary of services provided for similar projects. submit an organization chart accounting for all proposed project personnel, in addition to resumes highlighting the education, licensess as applicable, and certifications as applicable, position title, experience, capabilities, and accomplishments of the submitters employees who would be assigned to the districts projects.

Failure to comply with specifications may result in disqualification. Failure to comply with specifications may result in the disqualification of your submittal.

Failure to comply with specifications or any portion of the solicitation may result in disqualification. Failure to comply with specifications may result in the disqualification of your submittal.

The parking permits are required from August 18, 2026 through August 17, **** parking spaces are required from August 18, 2026 through August 17, 2027.

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Firms may submit substantiating documentation or a request for additional information in writing to the identified point of contact within 15 days after publication of this pre solicitation notice. within 15 days after publication of this pre solicitation notice.

The period of performance is 84 days ARO (After Receipt of Order).

A vendor must be registered at www. ***. *. * portal to be eligible for award.

A site visit will be held on Thursday July 16, 2026, at 9:00 a. m. eastern time. Contractors are strongly encouraged to attend the site visit. The site visit will be held on Thursday July 16, 2026, at 9:00 a. m. eastern time Contractors are strongly encouraged to attend the site visit.

PFAS substrate testing requires collection of 75 samples, five per pen, to a depth of 6 inches below ground surface. he site also contains 15 bird pens that require pfas substrate testing, with a total of 75 samples collected five per pen using a staggered sampling grid to a depth of 6 inches below ground surface.

Faxed quotes will not be accepted. Faxed quotes will not be accepted.

Bids must be received by July 23, 2026, 2:00 PM CT. Bids received after this time will not be considered.

Payment terms are net 30 days after final inspection and approval by the district. Invoices should be submitted to the OTC North Project Manager.

Bidder must submit a sample of the actual factory written warranty. If not specified, the product is assumed to be guaranteed for a minimum of one year from installation/delivery.

Each bid shall be awarded on the basis of the lowest and best bid from a responsive and responsible bidder which meets specifications, with consideration given to quality, conformity to specifications, suitability, delivery terms, service, and past performance.

The bidder must be qualified and insured and hold a current and active Florida Department of Business and Professional Regulation (DPBR) Commercial General Contractor license.

Failure to comply with terms may result in cancellation of the contract and removal from the district's bid list for one year.

A site visit is recommended and can be arranged with David Welch at **** or david. welch@okaloosaschools. com.

Failure to file a protest within the time prescribed in section ****, Florida Statutes, will constitute a waiver of proceedings.

Bids may be rejected for failure to acknowledge addenda, submitting more than one alternate per item, or failing to meet specific requirements.