Camp Permit Government Bids & RFPs

A mandatory pre-bid meeting will be conducted on April 20, 2026, at 10:00 a. m. , Central Time, on the jobsite at **** Market Street, Pensacola, Florida.

The bid submission deadline is April 21, 2026, at 2:00 PM.

The bid notice states that the contractual agreement will include budget and payment terms, but specific details are not provided in this excerpt.

The bid notice mentions that the contract award will not be final until ESD 112 and the prospective contractors have executed a contractual agreement, and that ESD 112 reserves the right to make an award without further negotiation of the bid submitted. It also states that bids shall be responsive to receive award consideration.

The bid notice defines a esponsible bidder as one having the ability, capacity, and skill to perform the contract, good character, integrity, reputation, judgment, experience, and efficiency, the ability to perform within the time specified, quality of performance of previous contracts, and compliance with laws relating to the contract.

A site visit is highly recommended for this project.

The bid notice does not mention any requirement for sample submission.

Protests must be submitted in writing to the ESD 112 purchasing manager, within three days.

The bid notice does not explicitly state a general delivery deadline for the overall project. However, it does specify that a full-scale sample of the sign and stand must be submitted no later than three calendar days after the notice to proceed is issued.

The bid notice indicates that measurement and payment for traffic control will be on a contract lump sum basis. Additional traffic control devices and police officers will be paid on a force account or allowance basis. Progress payments will be processed after an agreed-upon breakdown of lump sum bid items is established. The contractor shall submit an itemized breakdown of lump sum bid items within seven calendar days of the official commencement date.

The contractor's superintendent must have at least three years of experience in similar or related construction work and must be a qualified person with respect to NPDES compliance.

Rental fees will be assessed for failure to open lanes to traffic during peak hours. The city may deduct these fees from monies due under the contract. Failure to comply with environmental pollution control provisions may result in citations, fines, and penalties, and the contractor shall reimburse the city for these costs. Failure of the contractor's superintendent to be present at the job site will result in the suspension of construction activity without entitlement to reimbursement, contract cost adjustment, or time extension.

The contractor shall submit to the officer-in-charge for review, a full-scale sample of the sign and stand, not later than three calendar days after the notice to proceed is issued.

The substantial completion date for the project is August 1, 2026.

Payments will be based on the bidder's successful completion of deliverables within the stated deadlines and upon the agency's written acceptance of those deliverables or services. Casper College prefers the AIA G702 format for payment applications. Final payment of 5% of the total contract amount will be made on the 41st day after the first notice of completion and acceptance of all work.

The scope, coverage, and duration of the warranty offered for both materials and labor will be considered during the evaluation of proposals.

Proposals will be evaluated based on pricing, specifications/qualifications, quality of materials, reputation, experience, subcontracting, timeliness, and warranty. The award will be based on what is deemed the best value for Casper College, and the bidder offering the lowest price may not necessarily be awarded the contract.

The bidder must meet the terms, criteria, and qualifications necessary for this proposal. The bidder may be required to submit three letters of reference from past projects similar to the work described, completed within the last three years. The bidder is responsible for securing and paying for all applicable federal, state, and local licenses and/or permits.

If a proposal is accepted and the bidder fails to furnish the agreed-upon services, the bidder may be disqualified from future consideration. Violation of anti-discrimination certifications may constitute a material breach of contract, resulting in cancellation, termination, or suspension.

A non-mandatory pre-proposal meeting and job walk will be held on April 14, 2026, at 1:00 PM Mountain Time. While attendance is not mandatory, it is strongly recommended that bidders visit the job sites before submitting their bids.

All inquiries related to the RFP must be submitted no later than April 16, 2026, at 4:00 PM Mountain Time. Questions received after this deadline will not be considered.