The City of Delray Beach is seeking qualified consultants to provide a comprehensive assessment of municipal cemetery operations. A mandatory pre-bid conference and site visit will be held on August 5, 2026. Electronic bids are due by August 26, 2026, at 2:00 PM EST. The contract will be awarded to the lowest responsive and responsible bidder. The assessment will cover financial analysis, administrative and operational review, records management, grounds maintenance, regulatory compliance, customer service, and long-term strategic planning. Deliverables include a comprehensive assessment report, recommendations, fee schedule, draft policies, and an implementation roadmap. The contract term is one year with an option to renew.
Bids must be received on or before August 26, 2026, at 2:00 p. m. Eastern Standard Time. Late proposals will not be accepted.
Compensation for the initial assessment will be paid upon successful completion and city acceptance of milestones: 35% upon acceptance of the draft assessment report, 35% upon submission of the final assessment report and presentation, and 30% upon acceptance of the final implementation roadmap.
The city will award this contract to the responsive and responsible bidder who submits the lowest price to perform the work.
Bidders must be registered to do business in Florida, have a minimum of five years of professional consulting experience, identify key personnel with relevant expertise, submit at least three client references for comparable projects, and provide a proposed project approach and methodology.
If the awarded bidder fails to correct a deficiency within three calendar days, the city may procure services from another source and charge the awarded bidder for additional costs.
A mandatory pre-bid conference and site visit will be held on Wednesday, August 5, 2026, at 11:00 AM Eastern Standard Time at the Delray Beach Memorial Gardens Cemetery.
Product samples may be required upon specific request for evaluation, to be provided at no cost to the city.
Protests must be filed in writing with the City Clerk's office within three business days from the initial posting of the intended award.
Bids may be deemed nonresponsive if incomplete, or if the bidder fails to meet minimum qualification requirements, including proper submission of all required documentation and affidavits.