The Delaware State University is soliciting proposals for promotional items. Proposals must be received by May 14, 2026, at 3:00 PM local time in Delaware. The contract term is three years with the option for two one-year extensions. Questions must be submitted in writing by March 25, 2026. The university reserves the right to reject any or all bids. The contract will be awarded to the most responsible and responsive vendor. The vendor must provide all equipment, materials, and labor to supplement the university's need for this contract. The vendor must provide a complete and detailed disclosure of all costs and fees. The university will not be responsible for any expenses incurred by the vendor in preparing and submitting a proposal. The vendor must comply with all federal, state, or county laws, and city or town ordinances and regulations in any manner affecting the conduct of the work. The vendor must maintain insurance as will protect against claims under workers compensation act and from any other claims for damages for personal injury, including death, which may arise from operations under this contract. The vendor must provide a certificate of insurance as proof that the vendor has the required insurance. The vendor must affirm that within the past five years the firm or any officer, controlling stockholder, partner, principal, or other person substantially involved in the contracting activities of the business is not currently suspended or debarred and is not a successor, subsidiary, or affiliate of a suspended or debarred business.
The bid packets must be received by 3:00 PM on May 14, 2026, local time in Delaware. bid packets must be received by: 3: 00pm on may 14, 2026 time listed above is the local time in the state of delaware
The university will pay the vendor monthly, within thirty 30 days of receipt of the vendors billing. he university will pay vendor monthly, within thirty 30 days of receipt of the vendors billing, the amount which is legitimately earned by the vendor, and supported by payroll data and an itemized accounting of reasonable reimbursable direct nonsalary costs.
The successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance. he successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.
The university shall award this contract to the most responsible and responsive vendor who best meets the terms and conditions of the proposal. university shall award this contract to the most responsible and responsive vendor who best meets the terms and conditions of the proposal.
The vendor must provide all equipment, materials and labor to supplement the universitys need for this contract as described herein in appendix a. he vendors shall provide all equipment, materials and labor to supplement the universitys need for this contract as described herein in appendix a.
If the vendor does not fulfill its obligations under the terms and conditions of this contract, the university may terminate the individual orders. if, for any reasons, or through any cause, the vendor fails to fulfill in timely and proper manner his obligations, or if the vendor violates any of the covenants, agreements, or stipulations of this contract, the university shall have the right to terminate the p. o. by giving written notice to the vendor of such termination and specifying the effective date thereof, at least five 5 days before the effective date of such termination.
There will be no mandatory prebid meeting. here will be no mandatory prebid meeting.
Samples or brochures may be required by the university for evaluation purposes. samples or brochures may be required by the university for evaluation purposes.
Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, no later than ten 10 calendar days prior to the time set for opening of the proposals. protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, no later than ten 10 calendar days prior to the time set for opening of the proposals.
