Outdoor Services Government Bids & RFPs

The not to exceed amount is $3,000,****, as stated: the not to exceed amount of 3, 000, **** includes the base year and all options exercised.

Core construction must be completed by December 31, 2027, with exhibit finishes and final punchlist by February 2028. The RFP states: core construction: december 31, 2027 exhibit finishes finalpunchlist: february 2028.

Monthly pay applications using AIA Form G702 and G703 with open-book backup documentation. The district will withhold 5% statutory retainage from each progress payment, released upon final completion and inspector signoff.

The performance bond guarantees the contractor shall remedy any omissions, correct any defects, and make operable all component parts within 12 months following the date of the letter of acceptance.

Bidders must be qualified general contracting firms. A bid guaranty bond of at least 5% of the total bid amount is required. Performance and payment bonds are required for bids in excess of $50,000.

If the bidder fails to furnish required bonds, evidence of insurance, or execute the contract after award notification, the amount payable under the bid guaranty bond shall be forfeited as liquidated damages.

Attendance at the mandatory pre-bid site walk on November 17, 2026 from 2:00-3:00 PM MT is required for any prime contractor submitting a proposal. A designated representative, project manager, estimator, or proxy may attend and sign in on behalf of the firm.

All questions must be submitted in writing via BidNet by 4:00 PM MT, December 2, 2026. Answers will be issued as an addendum no later than December 7, 2026.

Failure to attend the mandatory pre-bid site walk, submit a bid guaranty bond, or provide required bonds and insurance may result in disqualification. Proposals must be submitted as a single PDF via BidNet by the deadline.

Orders must be delivered within 60 calendar days after receipt of order, unless otherwise approved in writing. unless otherwise approved in writing, orders shall be delivered within sixty 60 calendar days after receipt of the order.

Payments are made in accordance with the Florida Prompt Payment Act, due 45 days from receipt of a proper invoice. the time at which payment shall be due from the city shall be fortyfive 45 days from receipt of a proper invoice.

The awarded bidder must warrant products and services against faulty labor and defective material for a minimum of one year from acceptance. the awarded bidder shall warrant its products andor service against faulty labor andor defective material, for a minimum period of one 1 year from the date of acceptance

Bidders must be registered in Florida, in business for at least 5 years, and provide three client references. must have been in business for a minimum of five 5 years prior to the due date

Failure to correct deficiencies within 3 calendar days may result in the city procuring services from another source and charging the bidder. the awarded bidder shall be responsible for promptly correcting any deficiency, at no cost to the city, within three 3 calendar days after the city notifies

Product samples are required upon specific request by the city for evaluation of equal products. product samples upon specific request

Bids may be deemed nonresponsive if the solicitation summary form is not included. if the solicitation summary form is not included, the city may deem the bid nonresponsive.

Quotes will be reviewed through 2:00 p. m. , Monday, November 30, 2026. Late proposals may not be considered.

Proposers should demonstrate experience maintaining commercial HVAC systems of comparable size and complexity and licensed and qualified HVAC technicians.