This is an Invitation for Bid (IFB) for a non-exclusive five-year master agreement for disaster pouches and bags for Dallas County. Products must be new, unused, and of current manufacture. Vendors must include all costs in their bid proposal. Texas Government Code Chapter **** verification regarding boycotting Israel is required. A Conflict of Interest Questionnaire (CIQ) form and Certificate of Interested Parties (Form ****) are also required. Title VI Assurances compliance is mandatory. A pre-award survey of bidder's facilities and equipment may be performed. Award will be based on factors including unit price, total bid price, delivery date, sample testing results, and vendor's past performance. Invoices must be submitted to the Dallas County Auditors Office with appropriate documentation. ACH electronic payments are encouraged. Samples and/or demonstrations may be requested at no additional cost. The contract is non-exclusive. Vendors aggrieved by the solicitation, evaluation, or award may protest to the Purchasing Director. Compliance with Equal Employment Opportunity Act is required. Non-Texas entities must provide a certificate of status from the Texas Secretary of State. MSDS forms must be provided with delivered products and to Erin Spargo within 30 days of award. Interlocal agreements for other governmental agencies to utilize the contract are possible. Vendors listed on the federal excluded parties list may be disqualified. A 12-month waiting period applies for hiring former county employees involved with the firm. The county reserves the right to terminate the contract for default or nonperformance, with potential disbarment from future solicitations for up to 13 months. Monetary restitution may be sought in case of premature termination due to contractor default.
Payment will be made upon receipt and acceptance by the county of completed services, goods and/or products ordered and receipt of a valid invoice, in accordance with the Texas Government Code, Chapter 2251. The county will incur no penalty for late payment if payment is made within thirty 30 or fewer days from the statement if there is an uncontested billing.
The bid award shall be based on, but not necessarily limited to, the following factors: unit price, total bid price, delivery date, results of testing samples, special needs and requirements of Dallas County, Dallas County's experience with products bid, vendors past performance record with Dallas County, Dallas County's evaluation of vendors ability, estimated costs for supplies, maintenance, etc. , estimated surplus value, and small business enterprise completed forms. Dallas County shall award this contract to the responsive bidders offering the lowest and best bid.
Vendors must provide written verification that their company does not boycott Israel. A Conflict of Interest Questionnaire (CIQ) form and Certificate of Interested Parties (Form ****) are required. Non-Texas entities must provide a certificate of status from the Texas Secretary of State. Vendors must comply with all applicable codes and ordinances. Vendors must not be listed on the federal excluded parties list.
Vendors terminated for nonperformance will be disbarred from award consideration on future county solicitations for a period of not less than thirteen 13 months. Monetary restitution may be sought in case of premature termination due to default, nonperformance, or withdrawal by the contractor.
After bid opening and before award, the county may perform a pre-award survey of the bidders facilities and equipment. Bidder agrees to allow all reasonable requests for inspection of his or her facilities.
Upon request by Dallas County, bidders agree to furnish samples and/or demonstrations of products bid, as applicable. Any product that fails testing shall be considered sufficient reason to reject the bid or product.
Protests must be sent by mail or email to the Dallas County Purchasing Director no later than a five 5 business days after the date that the protesting vendor knew or should have known of the facts giving rise to the protest, or b before the contract is awarded, if the vendor is aware of the facts giving rise to the protest prior to the contract award, whichever is earlier.
Vendors may be disqualified if they are currently involved in litigation against or involving Dallas County. Failure to comply with contract requirements, including providing MSDS forms, can lead to termination. Vendors listed on the federal excluded parties list will be rejected. Hiring former county employees involved with the firm within 12 months of their departure can result in contract termination.
