The City of Elmhurst is seeking proposals for a cloud-based video security and access control system, including cameras, access control hardware, and structured cabling at 180 W. Park Ave. The project requires substantial completion by September 18, 2026. Proposals are due by April 22, 2026, at 5:00 PM. Vendors must submit two hard copies and one electronic copy. Key evaluation criteria include vendor capability, financial stability, and implementation strategy. The system must be Avigilon Alta. Three years of software licensing and support are required. A mandatory site walkthrough is scheduled for April 8, 2026. Inquiries regarding technical interpretations must be submitted in writing by April 17, 2025. Errors and omissions must be submitted by April 20, 2025.
The bid notice states that the work must achieve substantial completion by September 18, 2026, with only punch list items remaining. The work must achieve substantial completion by september 18, 2026, with only punch list items remaining.
The City of Elmhurst requires 3 years of support cloud maintenance with the option to continue annual support after the 3-year period has ended. The city of elmhurst requires 3years support cloud maintenance with the option to continue annual support after the 3year period has ended.
The evaluation of each response to this RFP will be based on its demonstrated competence, compliance, format, and organization. Selections will be based on the ability of the vendor to meet the following criteria: 1. Capability of vendor to provide the cloud based video management system, access control system, and structured cabling 2. Capability of vendor to provide all necessary equipment camera, cabling, equipment, camera mounts, etc. 3. Financial stability of the vendor 4. Vendors ability to demonstrate timeline and implementation strategy for the proposed system and to complete the work on or before the required date. The evaluation of each response to this rfp will be based on its demonstrated competence, compliance, format, and organization. Selections will be based on the ability of the vendor to meet the following criteria: evaluation criteria: 1. capability of vendor to provide the cloud based video management system, access control system, and structured cabling 2. capability of vendor to provide all necessary equipment camera, cabling, equipment, camera mounts, etc. 3. financial stability of the vendor 4. vendors ability to demonstrate timeline and implementation strategy for the proposed system and to complete the work on or before the required date
All vendors must provide a brief outline of the vendor company and services offered, an outline of the product lineup, information on its current clients, references, and a list of pending litigation or other disputes. All vendors must provide the following information for their proposal to be considered: 1. a brief outline of the vendor company and services offered including: full legal name of the company year business was established number of people employed 2. an outline of the product lineup 3. information on its current clients, including: total number of clients a list of clients with similar needs using similar products andor services evidence of successful completion of a project of a similar size and complexity. 7 4. references: contact information on three references if possible for projects similar in size, application and scope and a brief description of their implementation. 5. list pending litigation or other disputes with which the applicant entity andor principals are involved, status, potential of a financial settlement, and impact on the applicant entity ability to execute this project.
A site walkthrough is scheduled for April 8, 2026, at 11:00 AM. 180 park walkthrough april 8, 2026, 11:00 a. m.
The bid notice does not mention the submission of samples. ull
Questions concerning this RFP must be submitted in writing and be received prior to April 15, 2025. Errors and omissions in this RFP and enhancements must be submitted and received prior to April 20, 2025. Inquiries about technical interpretations must be submitted in writing and received prior April 17, 2025. questions concerning this rfp must be submitted in writing and be received prior to april 15, 2025 errors and omissions in this rfp and enhancements. vendors shall recommend to the city of elmhurst any discrepancies, errors, or omissions that may exist within this rfp. with respect to this rfp, vendors shall recommend to the city of elmhurst any enhancements, which might be the city of elmhursts best interests. these must be submitted and received prior to april 20, 2025. inquiries about technical interpretations must be submitted in writing and received prior april 17, 2025.
