This is an invitation to bid for an annual fuel contract for Butts County, Georgia, for the period of August 1, 2026, to July 31, 2027, with an option for two one-year renewals. Bids are due by 2:00 PM local time on June 25, 2026, and will be publicly opened at the same time and date. Questions regarding the proposals must be submitted to ***@***. *. * no later than June 10, 2026, at 2:00 PM. Any exceptions to the specifications or terms and conditions should be addressed during this question phase, and answers will be provided in an addendum. The deadline for the first addendum, if required, is June 12, 2026, at 4:00 PM, posted on the county website. Bidders are responsible for checking the county website for all addenda. The contract will be awarded to the lowest responsive, responsible bidder. The county reserves the right to reject any or all bids, waive technicalities, and negotiate terms. The bid requires submission of an original, two copies, and a PDF on a USB drive. All bids must be manually signed and legibly filled out. The contract will cover E10 gasoline (87 octane unleaded) and diesel fuel (ultra low sulfur). Deliveries are expected within 24 hours, with potential for 12-hour delivery in emergencies. The vendor is responsible for spills and cleanup. Invoices must itemize fuel type, quantity, unit price, taxes, other fees, and OPIS contract price. Evaluation criteria include experience and qualifications (25%), cost proposal (35%), references (25%), and responsiveness (15%).
The bid delivery deadline is June 25, 2026, at 2:00 PM local time. The bid notice states, bids will be received until 2: 00 p. m. local time on june 25, 2026.
Payment shall be tendered to the successful bidder upon acceptance and approval by the county for satisfactory compliance with the general terms, conditions, and specifications of the bid by completed services verification of delivery of products assurance that the product/service performs as specified and warranted and receipt of a valid invoice. The bid notice states, Payment shall be tendered to the successful bidder upon acceptance and approval by the county for satisfactory compliance with the general terms, conditions, and specifications of the bid by completed services verification of delivery of products assurance that the productservice performs as specified and warranted and receipt of a valid invoice.
A statement of warranty should include all applicable manufacturers warranties and the contractors warranty regarding equipment, materials, and workmanship. This statement shall include the terms, conditions, and the period of warranty coverage. Any exclusions must be clearly stated. The bid notice states, A statement of warranty should include all applicable manufacturers warranties and the contractors warranty regarding equipment, materials, and workmanship. This statement shall include the terms, conditions, and the period of warranty coverage. Any exclusions must be clearly stated.
The bid will be awarded to the lowest responsive, responsible bidder. The bid notice states, The bid will be awarded to the lowest responsive, responsible bidders, if awarded.
Butts County reserves the right to reject any bid if the evidence submitted by or investigation of the bidder fails to satisfy the county that the bidder is properly qualified to carry out the obligations of the contract. The bid notice states, Butts county reserves the right to reject any bid if the evidence submitted by or investigation of the bidder fails to satisfy the county that the bidder is properly qualified to carry out the obligations of the contract.
If the successful bidder defaults on their bid, an award may be made to the next low responsive and responsible bidder. The bid notice states, If the successful bidder defaults on their bid, an award may be made to the next low responsive and responsible bidder.
There will not be a mandatory prebid conference. The bid notice states, There will not be a mandatory prebid conference.
Samples are not mentioned as a requirement in this bid notice. The bid notice does not specify a requirement for samples.
Questions regarding proposals should be directed to joanna phillips, procurement coordinator, at ***@***. *. * no later than june 10, 2026, at 2:00 p. m. The bid notice states, Questions regarding proposals should be directed to joanna phillips, procurement coordinator, at ***@***. *. * no later than june 10, 2026, at 2: 00 p. m.
The estimated total value is not explicitly stated in the provided text. The bid document includes fields for estimated unit price and estimated total quantities, but not a single total estimated value for the entire contract.