Instrumental Government Bids & RFPs

Deliveries must be made within 30 days of receipt of a purchase order. The purchasing department must be notified if materials cannot be delivered within 30 days of receipt of a purchase order.

Payment will be made after correct presentation of claim forms. Payment will be made only after correct presentation claim forms are obtained from the ordering school district.

The successful bidder guarantees products against defective material or workmanship and to repair or replace any damages occasioned in transit. The successful bidder guarantees: a his products against defective material or workmanship and to repair or replace any damages or maiming occasioned in transit.

The award will be made to the lowest responsible bidders on the specifications, with the right to award on an item-by-item basis, grouped by like items, or in total by supplier, whichever results in the lowest overall cost. The board of education reserves the right to award the bid to on either an itembyitem basis, grouped by like items, or in total by supplier, whichever results in the lowest overall cost to the district after factoring in the administrative costs to the district.

By presenting a bid, the bidder binds himself to ensure all goods and/or services are fully up to the standards set by the specifications. Each bidder, by presenting a bid under these specifications, binds himself to make positive that all goods andor services are fully up to standard or standards set up by these specifications. . .

If the successful bidder fails to deliver within the time specified, or fails to make replacement of rejected articles, the school district may purchase from other sources at the successful bidder's expense. If successful bidder fails to deliver within the time specified, or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not necessary.

The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five days of request. The district reserves the right to request a representative sample of any product offered by any bidder. Samples must be provided at no cost to the district within five 5 days of request.

Failure to comply with conditions, such as labeling requirements, may be considered sufficient reason for refusal to accept goods. Failure to comply with this condition shall be considered sufficient reason for refusal to accept the goods.

The bid notice does not specify a delivery deadline for the services, but mentions that weekday services will be scheduled with at least two weeks advance notice.

The bid notice states that contractors must employ qualified personnel with appropriate combinations of education, training, and experience, including a minimum of one year of practical experience as a musician in traditional and contemporary Catholic worship music, the ability to read music, and proficiency in traditional and contemporary Catholic worship and music.

The bid notice indicates that sample submission is not applicable for this requirement.

The district must have delivery within 30 days after awarding of contract unless otherwise specified within specifications. Delivery date will be a factor to consider in determining bid award.

Payment by the district will be made within 30 days after the date on which the district receives the goods under the contract or the date on which the performance of services under the contract was completed, or the date on which the district received the invoice for the goods or services, whichever is later. The districts preferred method of payment is, direct deposit ACH.

The bid notice requires vendors to submit warranty information and service agreement information together with the bid. Failure to provide such information may be cause for rejection of the bid. Specific details on warranty for parts and labor are requested.

In determining to whom to award a contract, the district shall consider: 1. The purchase price 2. The reputation of the vendor and of the vendors goods or services 3. The quality of the vendors goods or services 4. The extent to which the goods or services meet the districts need 5. The vendors past relationship with the district 6. The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses 7. The total longterm cost to the district to acquire the vendors goods or services 8. Whether the vendors ultimate parent company or majority owner has its principal place of business in this state or employs at least 500 persons in this state and 9. Any other relevant factor specifically listed in these specifications.

The district may make such investigations as deemed necessary to determine the qualifications and or ability of the bidder to perform in accordance with the bid terms and conditions specified herein. The bidder shall furnish to the district all such information as the district may request. The district reserves the right to reject any bid if the bidder fails to satisfy the district that such bidder is properly qualified to carry out the obligations of the contract.

The district shall have the right to cancel or default all or part of the undelivered portion of the order if the contractor breaches any of the terms hereof, including warranties, if the contractor becomes insolvent or commits acts of bankruptcy. Other factors shall include service performance.