County of Dutchess seeks suppliers for motor oils, lubricants, and engine fluids. Bids due October 22, 2026 at 2:00 PM. Delivery FOB destination within 5 business days of order. Contract term 1 year, renewable up to 5 years. Award to lowest priced responsible bidder, multiple awards possible. Bidders must bid on all items. Questions due October 8, 2026. Oil analyzing program required at no cost. Samples may be requested. Protests due within 5 calendar days after bid award.
Delivery must be made within five (5) business days of order placed by Dutchess County. delivery must be made within five 5 business days of order placed by dutchess county.
Invoices are entered for payment upon submission of a written invoice in a form satisfactory to the county. dutchess county enters the invoice for payment upon submission of a written invoice in a form satisfactory to the county.
The award will be made to the lowest priced responsible bidder. the award of the contract will be made to the lowest priced responsible bidder which has complied with the specifications.
Bidders must be a responsible bidder with demonstrated judgment, integrity, good reputation, and satisfactory past performance. a responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturers agent who the county determines has demonstrated judgment and integrity, is of good reputation, experienced in his work.
In case of default, the county may procure from other sources and charge the contractor liquidated damages. in case of default of the contractor, the county may procure the articles or services from other sources and charge the contractor as liquidated damages any excess cost or damages occasioned thereby.
Samples may be requested by the county for product evaluation at no charge to the county. samples may be requested by the county for the purpose of product evaluation. it is understood that samples will be provided at no charge to the county by the vendor.
Protests must be received by the director of central services no later than five (5) calendar days after the bid award. any protest to the division of central services consideration of any bid must be submitted in writing and received by the director of central services no later than five 5 calendar days after the bid award.
Bids submitted in pencil, with uninitialed corrections, or without required forms may be rejected as unresponsive. bids submitted in pencil will be rejected as unresponsive. bids which have been corrected by white out or cross out and have not been initialed andor dated will be rejected as unresponsive.
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