Bids are being accepted for bulk oil products. Bids are due by 10:00 a. m. CST on Tuesday, July 21, 2026. All bids must be submitted on the provided bid form or electronic bid form. Bidders must include a bid specification sheet, bid form signed, bid bond, and deviation sheet if applicable. Deliveries are to be made to all CPSO locations within 48 hours. The contract is for one year with an option to renew for four additional years. Preference is given to businesses with representatives physically located within Calcasieu Parish. All bid prices must include delivery fees. Bidders must have a local representative on call 24/7. Major oil brands accepted include Chevron, Citgo, ConocoPhillips, Texaco, ExxonMobil, Shell, BP, P66, and Total. No blended or second-line oil will be accepted. Awarded vendor must provide manufacturer's warranty. Bids not specifying brand and model number will be considered as offering the exact products specified. A demonstration of equipment may be required. Successful bidders must provide operation and maintenance manuals and perform or provide for all warranty work within Calcasieu Parish.
Bids must be received by 10:00 a. m. CST on Tuesday, July 21, 2026. uesdayjuly 21, 2026
Payments on awarded bids will be made upon delivery of equipment, vehicle, material, or supplies in accordance with established payment procedures. Payments on the awarded bids will be made upon delivery of equipment, vehicle, material, or supplies in accordance with established payment procedures of the division of finance of the calcasieu parish sheriffs office.
The manufacturer's standard warranty will apply unless otherwise specified. The awarded vendor shall provide in writing that the product offered is backed by the manufacturer's warranty. The manufacturers standard warranty will apply unless otherwise specified in the solicitation.
Each bid will be evaluated based upon the proposed product price, specification, product support, performance characteristics, and suitability. each and every bid will be evaluated based upon the proposed product price, specification, product support, performance characteristics, and suitability, in the opinion of the calcasieu parish sheriffs office to properly perform the tasks required.
Bids may be held for up to 45 days for the purpose of reviewing bids and investigating the qualifications of bidders. Bids may be held by the sheriffs office for a period not to exceed fortyfive 45 days from the date of the opening of bids for the purpose of reviewing the bids and investigation the qualifications of bidders, prior to award.
Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract and forfeiture of the bid guaranty. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract andor the bid guaranty accompanying the bid shall be forfeited by the bidder.
Bidders requiring clarification or interpretation of bidding documents must make a written request at least seven days prior to the bid receipt date. Bidders, requiring clarification or interpretation of bidding documents, shall make a written request to the purchasing department at least seven days prior to the date of receipt of bids.
Bids may be rejected if they show additions not called for, conditional or alternate bids not called for, or for incomplete bids. Bids may be rejected, if they show additions not called for, conditional or alternate bids not called for, or for incomplete bids.
