This is an Invitation to Bid for Annual HVAC Services for the Town of Brookline, MA. The contract period is from May 1, 2026, through May 1, 2032, with renewal options. Bids are due by April 22, 2026, at 2:00 PM. The estimated contract value is $1,500,**** per year. Bidders must comply with Town of Brookline bylaws regarding fair employment practices and living wage. Required documents include a bid form, non-collusion form, non-debarment form, tax compliant form, OSHA10 requirement form, reference form, minimum evaluation form, bid pricing sheet, DCAMM certificate, and DCAMM update certificate. Performance and payment bonds are required. Insurance requirements are detailed in the bid documents. Prevailing wage rates apply.
The bid proposal forms must be submitted by Wednesday, April 22, 2026, at 2:00 p. m. The contract period is from May 1, 2026, through May 1, 2032, with options for renewal.
The bid notice mentions that prompt payment discounts will be considered when making awards, with a minimum time for discount consideration of twenty (20) days. It also states that payments may be issued earlier than the general goal of within 30 days of receipt of the invoice only when in exchange for discounted prices.
The contractor shall fully guarantee all work performed, for both parts and labor, for a period of one (1) year from the date of acceptance of the work. The contractor shall repair or replace any defective parts, materials, or workmanship without cost to the town.
The contract will be awarded to the 3 responsible and eligible bidders offering the lowest total price per year for all required services.
Minimum evaluation criteria include: primary business in HVAC services, company minimum consecutive years in the same business (5 years), no bankruptcy declaration, current licenses, a DCAMM rating of 95 or better, and provision of financial statements and references if requested.
The town may terminate the contract for breach of contract with one day written notice. The contractor will be held liable for all costs associated with the startup and procurement of a new contract with a new vendor for services.
Sites may be inspected at any time during normal working hours. All visitors must report in at the main desk or office and identify themselves.
The chief procurement officer may require the submission of samples either before or after the award of a contract, at no charge to the town. If specifically stated elsewhere in the bid documents that samples are required, full size samples must be submitted not later than the official bid opening.
Questions concerning the bid must be submitted in writing and will be answered up until 48 hours before the bid opening date and time.
The estimated contract value is $1,500,**** per year.
