North carolina State Biddings - Procurement Opportunities

The bid must be received in the office of Patrick Florence, Director of Construction and Capital Projects, no later than 3:00 PM EST on December 9, 2025.

The bid notice states that payment will be made monthly based on completion of work, with retainage in accordance with NC general statutes ****.

The bid notice states that all contractors are hereby notified that they must have proper license under the state laws governing their respective trades.

The bid notice states that the bid deposit shall be retained by the owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten days after the award or to give satisfactory surety as required by law.

A mandatory pre-bid meeting and site visit will be held at A. L. Stanback Middle School on November 5, 2025, at 10:00 AM. All prime bidders are required to attend.

The bid notice states that notification must be no later than ten 10 days prior to the date set for receipt of bids for discrepancies or omissions.

The RFQ package is due by 3:00 p. m. on Wednesday, November 12th, 2025.

Finalists for contract consideration will be selected based on qualifications and demonstrated competence as evidenced by the information presented in the qualifications submittal. Evaluation of qualifications may include the proposer's understanding of the educational environment, previous experience on similar projects, past performance, experience and qualifications of assigned personnel, methodology, and ability to communicate.

Submittals shall contain all elements outlined in the RFQ, including a letter of interest, firm's legal name, address, phone number, email address, website URL, professional license number, contact information, brief history of the business, project experience, client references, staff resumes, litigation history, disclosure of conflicts of interest, project completions, and a declaration under penalty of perjury. Firms must also hold a current license in good standing with the appropriate North Carolina governing agency and comply with specific legal requirements.

The bid proposals must be submitted electronically by March 24, 2025, at 12:00 PM EST.

The bid notice does not explicitly detail payment terms beyond stating that payment obligation is contingent upon the availability of appropriated funds.

Proposals will be ranked based on evaluation criteria including alignment to North Carolina standards, evidence of effectiveness, differentiation, vendor support, and cost.

Vendors must provide strong references from similar size and scope projects, with at least one reference from a public school district in North Carolina.

The bid notice mentions disqualification for submitting false information, dissuading other vendors, or influencing other vendors' proposals. Failure to comply with contract terms, such as insurance or background checks, can lead to immediate termination.

The bid notice does not mention a mandatory or optional site visit for vendors.

Finalists will be requested to provide sample materials for every grade level, including student and teacher editions, assessments, manipulatives, and ancillary materials for review between April 8-11, 2025.

The bid notice does not specify a deadline for challenging the bid or its terms.

The City of Statesville requires project completion within twelve 12 months from and including the commencement date. The project completion period shall be extended to the extent of any delay that is caused by the City, its agents, or employees.

The bid notice states that final, lump sum payment will be made upon delivery and receipt of invoice.

The bid notice states that the warranty shall be 2 year nonprorated on the equipment and installation, and shall commence on the day of successful startup and warranty validation from the manufacturer. The warranty shall also cover removal and reinstallation costs, including equipment, as required to repair any defects during the warranty period.

The bid notice states that qualified proposals will be evaluated and acceptance may be made of the best and lowest proposal most advantageous to the City of Statesville as determined upon consideration of factors such as the quality of the proposal offered, experience, references, and qualifications of the contractor, capacity to perform the contract, methodology, operation and implementation plan, customer service plan, substantial conformity with specifications, suitability for intended use, related services needed, date or dates of delivery and performance, and overall proposed costs for the turnkey project.

The bid notice requires bidders to be licensed under the North Carolina Act to Regulate the Practice of General Contracting and to submit a copy of their contractor's license with the proposal. Each bidder is also required to list all subcontractors with their bid, accompanied by an experience statement and evidence of qualification. The manufacturer must have a factory-authorized service center within a 2-hour driving time of the project location. The installation contractor must demonstrate a minimum of 20 years of experience installing substantially similar equipment and possess a public utilities contractors license in North Carolina.

The bid notice states that all prospective bidders must attend the mandatory pre-bid tour of the facility on March 24, 2026, at 9:00 AM. The address is 232 Pump Station Road, Statesville, NC ****.

The bidder agrees to complete the entire project in twenty-eight (28) consecutive calendar days from the date that a notice to proceed is issued, with an approximate completion date of May 29, 2026.

The contractor will conduct an 11-month warranty inspection with the town and Musco, and complete any remaining warranty items.

The contract is to be awarded to the lowest responsible, responsive bidder, provided the bid has been submitted in accordance with the requirements of the bidding documents, is judged to be reasonable, and does not exceed the funds available.

The bidder must possess a current NC Contractors License and furnish references demonstrating successful completion of three (3) to five (5) similar size Musco lighting projects within the last 5 years.

A mandatory pre-bid meeting will be held at 11:00 am on Monday, March 30, 2026, at Church Street Park picnic shelter pavilion.