Needle Government Bids & RFPs

The bid must be received prior to 2:00 p. m. on Wednesday, June 3, 2026. Deliveries must be made within 21 calendar days after a purchase order is issued.

Invoices will be processed for payment when approved by the appropriate divisions project manager or designee. The bidder shall include the bid number and/or the purchase order number on all invoices.

Unless otherwise specified, the bidder agrees that the goods furnished under this bid shall be covered by the most favorable commercial warranty the bidder gives to any customer for comparable goods.

Award will be made based on overall low bid, meeting qualifications. In determining the lowest responsive and responsible bidder, in addition to price, the following may be considered: vendors evaluation quality of performance on previous projects, ability, capacity, equipment, and skill of the bidder, ability to fulfill the contract within the time specified, character, integrity, reputation, judgment, experience, and efficiency of the bidder, previous and existing compliance by the bidder with laws and ordinances, sufficiency of financial resources, quality, availability and adaptability of the suppliers or contractual services, ability to provide future maintenance and service, and the number and scope of conditions attached to the bid.

Vendor must have been in business under the same FEIN number for the past five 5 years. Vendors must possess a Polk County local business tax receipt. Vendor must provide three 3 references from clients in which the bidder has provided similar goods as the prime vendor, within the past five 5 years, for a minimum of a 3-year term.

Goods not delivered as per delivery date in bid and purchase order may result in bidder being found in default, in which event any and all reprocurement costs may be charged against the defaulting vendor. This nonconformance to bid conditions may result in immediate cancellation of the purchase order.

Samples of items, when called for, must be furnished free of expense and may, upon request, be returned at the bidders expense. Samples may be requested for proposed substitute items.

Any bidder desiring to file a bid protest, with respect to a recommended award of any bid, shall do so by filing a written protest. The written protest must be in the possession of the procurement division within three 3 working days of the notice of recommended award mailing date.

Failure to follow instructions could result in bid disqualification. Any such communication initiated by a bidder or prospective bidder with anyone other than the designated procurement personnel shall be grounds for disqualifying the offender from consideration for an award.